A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
This is a Pre-Award position with minimal Post-Award duties, and requires a customer service orientation, the ability to manage shifting priorities, and ability to multitask. Must be able to work independently, set goals, problem-solve, and possess outstanding organizational skills.
This position has the option to be 100% remote, but space is available onsite if preferred. During initial training, onsite sessions may be most effective, and occasional meetings with faculty or administrative team a few times a year may be required.
Pre-Award Research Administration:
Assist faculty and researchers with grant proposal and contract submissions to various federal and non-federal sponsors from initial steps to final submission ensuring deadlines are met. Activities include but are not necessarily limited to:
- Reviewing, interpreting, and adhering to proposal submission guidelines for applications for University and the NIH and other funding agency?s proposal guidelines.
- Reviewing/editing/formatting proposal documents and Proposal Approval Forms to ensure compliance with University policies/procedures and federal regulations.
- Working with faculty/postdocs/graduate students to accurately complete required sponsor forms for application packages and develop budgets and budget justifications following Sponsor, School and University Policies. Excellent Excel and Word skills and experience with complex budget preparation.
- Entering proposal information into eResearch Proposal Management, ASSIST, Proposal Central, and various other foundation portals.
- Serving as a liaison for faculty and researchers with central offices (i.e. Medical School Grant Services & Analysis Office, Office of Research and Sponsored Projects (ORSP).
Post-Award Activity:
- Assist faculty and researchers in preparation and routing of Current and Pending Support (Other Support) and progress reports, mainly RPPRs, and create post-award change requests to route via ORSP.
- Other duties as assigned.
- Bachelor?s degree or equivalent combination of education and experience.
- Excellent organizational and problem-solving skills, ability to set priorities, manage multiple tasks and competing deadlines, and strong attention to detail are necessary.
- Experience in pre-award activities including the steps involved with grant submission including knowledge of submission platforms (eResearch Proposal Central, ASSIST, grants.gov, etc.),
- Experience in grant administration with Federal and Non-Federal sponsors.
- Proficient in Microsoft Word, Excel and familiarity with Wolverine Access Human Resource Management System, Business Objects etc.).
- Excellent written and verbal communication skills.
- Candidates should have the ability to work collegially and collaboratively in a team environment, and independently, and interact effectively with faculty and peers.
- Candidates should have knowledge of UM policies and procedures.
Senior:
- 5+ experience in research administration
Intermediate:
- 3+ experience in research administration
- Advanced Degree Preferred.
- Have a deep understanding of research sponsor agency grant requirements and provide interpretation and policy guidance.
- Knowledge and capability with complex elements in proposals including NIH cap, cost sharing, and subcontract and/or sub-project distribution and allocation.
- Familiarity and proficiency with UM datasets including Research, Finance, HR, with capability and technical skill in running reports (e-snap) using appropriate query and reporting tools such as Business Objects.
- Demonstrated experience with multi-project proposals.
- Certified Research Administrator (CRA) credentials.
This is a full-time 40 hours/week position; 8:00 - 5:00.
This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
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