Job Details

Description

**Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***

Under the general supervision of a Circuit Court or Probate Court Judge, researches the law, advises the Court, and prepares opinions, orders, bench memoranda, and other documents for the Court. Acts as a special deputy with the Ingham County Sheriff’s Office providing courtroom security, duties for which may include standing by out-of-custody offenders who are being remanded to jail and giving verbal commands pending the arrival of a deputy sheriff. The Law Clerk performs numerous other administrative and jury management tasks.

Essential Functions

1. Analyzes court filings; conducts legal research; drafts opinions, orders, bench memoranda, and other recommendations regarding any matter before the Court whether it be petitions, motions, objections, bench trials, jury trials, or other proceedings.
2. Assists a Judge with their docket in accordance with specific law, court rules, policy, and procedures applicable to that docket. Dockets may include: a combined docket between the Ingham County Probate Court and the Ingham County Circuit Court (30th Judicial Circuit), a criminal law docket, a civil law docket, a family law docket, a probate docket, dockets associated with specialty court arrangements such as Business Court, Mental Health Court, Swift and Sure Sanctions Probationary Program, Phoenix Court, Family Recovery Court, or other specialty courts. Incumbents are expected to know applicable law, court rules, policy, and procedure related to the assigned Judge’s docket(s) and to maintain up-to-date knowledge on upcoming and proposed changes. Incumbents may be required to attend continuing education opportunities to maintain and expand knowledge bases.
3. Remain in the courtroom when an incarcerated individual is present. Provides security for the assigned Judge, staff, jury, and general public, including contact with potentially disruptive individuals. Assist Sheriff’s Department as directed to assist in the non-physical management of prisoners. Duties may include use of pepper spray and hand cuffs, and participating in associated training. Prepares and monitors the courtroom before, during, and after proceedings, including performing security checks among other tasks. Regularly contacts and communicates with the Ingham County Sheriff’s Office and other security personnel.
4. Assists the Court in facilitating jury trials, including preparing the jury room, maintaining jury security and the integrity of jury deliberations, sequestering/escorting jurors as needed, completing related paperwork, and other tasks as directed. Assists in storage and security of related evidence during a trial or other proceeding.
5. In concert with the Judge and their staff, including the Court Recorder/Reporter, facilitates in-person and remote court proceedings, including operating applications/devices such as Zoom, Polycom, telephone, hearing-assistive devices, among other systems. Sets up and monitors breakout rooms to ensure confidentiality of communications such as attorney/client privileged communications.
6. May serve a Judge who is regularly assigned dockets in two separate courts, the Ingham County Probate Court and Ingham County Circuit Court (30th Judicial Circuit).
7. Assists Judge manage their docket, including receiving and reviewing filings and other documents for the Court; taking appropriate action based on the filings/documents, including operating the Court’s case management system, document management system, and other systems as appropriate; preparing, maintaining, and ensuring the availability of lateral files or other documents for hearings and trials; cross checking the accuracy of party names, assigned attorneys, and case assignments; ensuring notices of hearing and proofs of service are properly served and are in otherwise good order and taking appropriate follow up action; among other tasks. Incumbents are responsible for forwarding accepted filings to either the Probate Court Office, the Circuit Court Clerk’s Office, or the Circuit Court Juvenile Division for docketing and other action.
8. In concert with the Judicial Assistant, ensures the timeliness of judicial case processing according to the guidelines issued by the State Court Administrative Office, including the dissemination of appropriate calendars; notifying litigants, attorneys, and others regarding event dates; arranging transportation of litigants in custody; and working with attorneys and litigants to schedule trials/other matters.

Other Functions:

• Performs other duties as assigned.
• Must adhere to Court standards with respect to confidentiality and other privacy issues.
• May be required to report in person during public health emergencies and risk of exposure to communicable diseases.

The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

Employment Qualifications

Education: Must be a graduate of or a student at a reputable and qualified law school.

Experience:  Between one and two years of progressively more responsible or expansive legal experience in a court or law firm setting is required, including in externship/internship or student law clerk environments.

The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

Requirements and Working Conditions

Working Conditions:

• This position works in an indoor environment.

Physical Requirements:

• Must have the mental capacity to perform mostly mental work associated with this position as would be associated in doing writing and research.

This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the above requirements. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.

MC 10

2023