Position Information
Financial Aid Representative
Classification Title :
Hourly Full Time (1.0 FTE)
Benefits Eligibility : Benefits Eligibility
Department : Financial Aid
Job Description
The Financial Aid Representative serves with a team of seven financial aid professionals, providing exceptional customer service while performing a variety of functions to support the administrative team members and the operations of the Office of Financial Aid. Serving as the primary customer service position, this team member fosters a friendly, supportive and welcoming environment for students and parents and takes a lead role in advising students/families with all aspects of the financial aid process. Additionally, the Financial Aid Representative is responsible for efficiently executing front office activities and actively supports the work of the financial aid administrative team. This invaluable team member reports to the Associate Director of Financial Aid.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Provide excellent customer service by providing problem resolution and advising students and parents regarding all aspects of the financial aid process including FAFSA, loan applications/materials, financial aid offer notices, the various financial aid programs, billing procedures, financial aid policies, and student/parent loan options.
- Manage the Office of Financial Aid email account; responding to inquiries, addressing issues and forwarding to appropriate staff when necessary.
- Effectively utilize internal and external financial aid systems including but not limited to Banner, Slate, National Student Loan Data System (NSLDS), Common Origination and Disbursement (COD), FAFSA Partner Portal, and studentaid.gov.
- Maintain complete and accurate paper and electronic student records. Process incoming and outgoing documents including imaging and indexing, paper file maintenance, and system updating.
- Maintain the office website including making student/parent electronic forms available annually.
- Supervise office student employee(s) including hiring, training and coordination of work.
- Manage general office supply orders, coordinate office equipment maintenance and print/mailing jobs.
- Coordinate requests for information from various College departments and execute student outreach for application follow-up, account balance issues, etc.
- Assist administrative team members with various duties and projects including data entry, policy and procedure documentation updates, and verification tracking.
- Other duties as assigned to support the overall functions of the Office of Financial Aid.
Qualifications
- Associate Degree (or equivalent) preferred with at least three years experience in a similar customer service position, preferably in higher education
- Experience working with the administration of federal and Michigan student financial aid programs preferred
- Ability to communicate effectively and work cooperatively with a diverse student, staff and business partner population. Must be personable, energetic and possess a strong desire to provide exceptional customer service.
- Strong command of the Microsoft Office suite required and experience using the Banner Student Information System preferred.
- Ability to manage multiple assignments and work effectively with many interruptions is essential. Ability to plan and work independently and as a team member.
- Willingness and ability to adapt to changing technologies and responsibilities
Physical Demands
This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings
All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number : 2023-338SR
Job Posting Open Date : 11/14/2025
Job Posting Close Date : 12/02/2025
Open Until Filled : No
Is this position available for sponsorship : No
Special Instructions to Applicants
Supplemental Questions
Required fields are indicated with an asterisk (*).
Documents Needed to Apply
- Required Documents
- Resume
- Cover Letter
- Optional Documents
