| Position Title: | Secretary Level 3 | |
| Location: | Big Rapids (Main Campus) | |
| Department: | 37001 - Pharmaceutical Sciences | |
| Advertised Salary: | $20.45 per hour; hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement. | |
Benefits:
| Comprehensive benefit package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position. Clerical Tech Association (CTA) | |
| FLSA: | Non-Exempt | |
| Temporary/Continuing: | Continuing | |
| Part-Time/Full-Time: | Full-Time | |
| Union Group: | Clerical-Technical Association (MEA-NEA) | |
| Term of Position: | 12 Month | |
| At Will/Just Cause: | Just Cause | |
| Summary of Position: | Provide responsible, independent secretarial support within established departmental policies and procedures.
The anticipated start date for this position is December of 2025. However, this is an estimated date and can be revised if needed. | |
| Position Type: | Staff | |
| Required Education: | Satisfactory completion of three years college or equivalent such as business/technical schooling.
The requirements listed are representative of the knowledge, skill, and/or ability required.
Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of full-time related work experience equals one year of education. | |
| Required Work Experience: | Two years of full-time secretarial work experience, including advanced bookkeeping, office supervisory responsibility, and public contact where tact and diplomacy are required.
Two years part-time is equivalent to one year full-time work. | |
| Required Licenses and Certifications: | | |
| Physical Demands: | - Office Environment
- Bending
- Carrying
- Reaching
- Sitting
- Twisting
- Lifting
- Pulling/Pushing
- Repetitive movement
- Standing
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| Additional Education/Experiences to be Considered: | Demonstrated history of office experience in an educational setting.
Previous experience with oversight of office operations.
Demonstrated history of customer service or student service experience in an educational setting.
Satisfactory completion of three years of college-level course work in business, healthcare, or another related field.
Previous experience with developing and hosting public events. | |
| Essential Duties/Responsibilities: | Abstract information from online and printed source documents.
Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices, and procedures of department.
Collect and tabulate complex data from a variety of sources.
Coordinate intra-unit operations, procedures, and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.
Initiate correspondence requiring an understanding of the unit’s activities, policies, and procedures.
Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.
Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management including MyFSU, Banner, Word, PowerPoint, Excel, ExamSoft, and Canvas.
Monitor budget and maintain related records and reports for a major division.
Perform any/all duties as defined in Secretary Levels I and II position descriptions.
Produce correspondence, reports, and other documents utilizing computer software programs such as word processing, spreadsheets, database, and file management (ex: Banner, Canvas, etc.)
Regularly address sensitive and confidential matters.
Review and interpret incoming print and electronic mail and assemble print and digital files and other related materials to facilitate response by supervisor.
Support the College Scholarship and Awards process in collaboration with Scholarship Universe.
Manage Alumni-Advisory Board support of student professional travel.
Be responsible for all college procurement operations.
May assist with or coordinate college events such as continuing education programs, white co
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