GENERAL SUMMARY
Performs skilled technical work monitoring and balancing the general ledger, preparing billing invoices and deposits, preparing grant related financial reports and submitting requests for reimbursement of various funding, assisting departments with accounting procedures and financial reporting, assisting with the preparation of the annual budget and financial audit and related work as apparent or assigned. Work is performed under the limited supervision of the assigned supervisor.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Employees may be requested to perform jobrelated tasks other than those specifically presented in this description.
• Monitors, balances, and reconciles the general ledger monthly for funds/departments assigned; prepares and enters into financial system multiple journal entries in accordance with GAAP and County policies.
• Prepares billing invoices; prepares deposits for treasury to receipt; performs bank account reconciliations; enters and processes invoices in the finance system to charge external vendors; verifies invoice information; prepares and sends past due letters for unpaid invoices.
• Prepares grant related financial reports and submits requests for reimbursement of federal, state, or local funding, this involves understanding grant financial requirements, reporting requirements/deadlines, using various tools such as spreadsheets to compare/analyze grant related financial information, as well as reconciling and monitoring expenses pertaining to the grant; projects grant expenditures to determine financial need increases and for new year.
• Works with departmental staff to prepare various financial reporting information, analyzing various accounts, comparing budget to actual amounts, estimating annual expenses and available budget.
• Aids individual employees and departments as needed, focusing on areas of finance and county policy and procedures pertaining to finance; works closely with departments in resolving financial problems or questions.
• Assists with the preparation of the audited financial statements, Single Audit, year-end reconciliations.
• Assists with preparing and entering departmental budgetary request information during the budget process and budget adjustments throughout the year.
• Enters and uploads invoices for payment in the financial management system, and released into workflow for management approval and routing to the Controller's Office to be included in check processing; receives W-9s from vendors and adds or updates information into the vendor database.
• Orders office supplies as needed.
• Performs other duties as assigned.
MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience
• Associates/Technical Degree in accounting, finance, business administration, or related field.
• Three (3) years of relevant accounting, bookkeeping, or related financial activity.
• Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities in accounting, government accounting, auditing, budgeting, or related financial activity.
Licenses or Certifications
• Valid State of Michigan driver’s license.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
• Business, local and state government.
• Accounting.
• Government Accounting
• Auditing
• Budgeting
Skill in:
• Effective written and verbal communication.
• Effective in accounting, auditing, budgeting skills.
• Preparing grant related financial reports and submitting requests for reimbursement of various funding.
• Preparation of budget and financial audit.
• Attention to detail.
• Ability to prioritize projects, issues, and set goals, and perform duties under time constraints.
