Description:
Under the direct supervision of the Finance Director, Treasurer or Utility Billing Supervisor, performs general bookkeeping and office support activities related to a functional area, such as deposits, disbursements, special assessments, utility billing, and/or general ledger maintenance. Performs a variety of clerical and bookkeeping functions in support of the assigned department.
Preferred Qualifications:
- Demonstrate exceptional customer service and de-escalation skills
- Attention to detail
- Proven ability to manage multiple tasks with competing deadlines
- A collaborative spirit and commitment to helping the residents we serve
Duties:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Prepares and maintains a variety of statistical, bookkeeping, or other complex records. Collects records, enters, and otherwise processes data and information for organization and storage.
- Prepares detailed cost, time, billing or other financial records.
- Prepares, composes and ensures accuracy of records, forms, correspondence, documents, attachments, reports, memos, bills, receipts, vouchers, and other similar documents and/or materials.
- May collect and compile data and information for use in creating and preparing estimates, bills, reports, budgets, and other records.
- Prepares and maintains records, files, charts, data, schedules, and similar information.
- Reviews and ensures the accuracy and completeness of records, forms, documents, attachments, data, and other such materials.
- May post entries to proper accounts, make journal entries, verify data, calculate costs such as labor, material and equipment, in order to post to proper accounts, complete related data entry and generate reports. May verify and/or balance reports to the general ledger.
- May make journal entries, verify and balances reports to the general ledger and prepare budget progress reports. May post and balance property tax and other payments received by the Township.
- May process accounts payable; sort invoices, code proper accounts, investigate any conflicting information, obtain authorizations and submit to appropriate department for payment.
- May prepare deposits, reconcile accounts, statements and transactions and perform related functions.
- May interact with the public, collect money, respond to inquiries, process complaints, and/or assist with tax collections and delinquent tax collections.
- Audits documents and reports for accuracy and assists in compiling information for use in annual audits and year-end close. Acts as liaison with other departments for bookkeeping functions.
- Generates and compiles monthly and yearly reports and others as requested. May provide information for the development of budget requests and estimates costs as directed.
- Keeps abreast of current issues, changing legislation and policies, new administrative techniques, and developments in the field through continued education and professional growth. Attends conferences, workshops, and seminars as appropriate.
- Establishes and maintains cooperative relationships with other departments, citizens, elected officials, community and business interests, peer agencies and related interests.
- Performs related work as required.
Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. A qualified individual with a disability must be able to perform the essential functions of the position with or without reasonable accommodation.
Requirements include the following:
- An Associates degree in accounting, finance, or related field.
- Two or more years in accounting or finance in a municipal setting.
- Thorough knowledge of the principles, practices and legal regulations of municipal finance and accounting.
- Thorough knowledge of the methods and techniques of financial analysis, accounting, and financial reporting.
- Skill in communicating with all levels of personnel with a high degree of diplomacy and professionalism.
- Skill in generating comprehensive and accurate reports, and in performing mathematical computations with accuracy.
- Skill in maintaining and updating records and documents with a high degree of accuracy.
- Skill in administering payroll systems according to established procedures, with impartiality and a high degree of confidentiality.
- Skill in effectively communicating ideas and concepts orally and in writing.
- Skill in the use of office equipment and technology, including computers and financial software, and the ability to master new technologies.
- Ability to critically assess situations and solve problems, and to work effectively under stress, within deadlines and changing work priorities.
- Ability to establish effective working relationships and use good judgement, initiative and resourcefulness when dealing with employees, elected officials, the media, professional contacts, and the public.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear. While performing the duties of this job, the employee is regularly required to communicate with others and view and produce written documents. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee must frequently lift and/or move items of light weight. The employee must be able to sit for extended periods of time.
While performing the duties of this job, the employee regularly works in a business office setting. The noise level in the work environment is usually quiet.
