Guidance Secretary
Internal PPS PAEOP applicants Grade II or New Hires will be employed through Edustaff
Northern High School
2025-26 School Year starting in late October
Job Summary: Provides administrative support for the High school counseling office.
Essential Duties and Responsibilities:
- Serves as receptionist for the Guidance office by assisting guidance counselors, students and their parents, administrators, staff and the general public.
- Enrolls new students, collects all required paperwork and information, and creates file; assists with count day.
- Inputs all new student immunization records using MICR software to meet state requirements. Generate two yearly reports in November and February.
- Process all drop students, making sure all obligations are met; mailing files to new school as requested.
- Compiles quarterly and semester grades for all academic programs including EFE, EFA and KAMSC. Makes grade changes and transcript updates.
- Assists Principal in count day
- Assists in the scheduling process by creating schedules for KAMSC students and sections for teacher aides. Create and name independent study classes.
- Registers students for PSAT, ACT and AP exams. Collect payment, make deposits and supervise exams.
- Assists in the generation of report cards and checks for accuracy. Distributes report cards each marking period and mails out second parent cards. Sends letters to seniors in jeopardy of not graduating.
- Runs GPA reports and class rankings. Checks for accuracy and corrects for weighted codes.
- Coordinates underclass student awards ceremony by identifying qualified recipients, sending invitations, ordering pins, organizing parent volunteers, procuring speakers and creating the program.
- Orders and maintains office supplies
- Organizes mass mailings for the department
- Performs other duties as assigned
- Regular and consistent attendance
- Must have knowledge of and comply with the policies and procedures contained in the Portage Public Schools Employee Handbook
The above duties and responsibilities are intended to be representative of the nature of the work by this position. The listing is not all-inclusive.
Qualifications:
- High school diploma, GED, or equivalent.
- One-year previous office experience.
- Math skills including: addition, subtraction, multiplication and division.
- Computer keyboarding skills, secretarial and clerical skills.
- Ability to operate office machines such as computer, copier, and fax machine.
- Ability to assume responsibility, display initiative, and exercise good judgment.
- Proficient computer and document skills.
- Excellent verbal and written communication skills.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PPS is an Equal Opportunity Employer.
Apply online at: https://www.portageps.org/page/employment-at-pps
Who is PPS? View our Strategic Commitments
Notice of Non-Discrimination: The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following positions at Portage Public Schools have been designated to handle inquiries regarding the nondiscrimination policy: Human Resources Director Brad Galin and Human Resources Manager Jennifer Tuyls. Contact information: 269-323-5000, 8107 Mustang Drive, Portage, Mi 49002
