A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
Job Summary
The Administrative Assistant will provide general administrative, event, and business support to the department of Recreational Services. This position reports to the Director of Recreational Services and supports all staff within the unit.
Responsibilities*
Administrative Responsibilities:
- Support and assist program manager with membership operations, including membership and locker sales, guest passes, and Mcard printing, as needed.
- Assist with submitting and reviewing of temporary employee payroll.
- Communicate with campus partners for support needs.
- Provide support with onboarding and training temporary employees.
- Assist with updating of employee handbook and monitoring employee accountability system.
- Provide backup admin support for Student Health & Wellness units.
- General office management and additional duties as assigned.
Business Operations:
- Regularly review financial statements and accounts for reconciliation.
- Request purchase requisitions, assist with travel arrangements, and pay invoices.
- Responsible for daily cash deposits and following proper University cash handling protocols and procedures.
- Manage sponsorship program and associated invoicing.
- Assist in budget preparation and preparing cost estimates for budget recommendation and approval.
- Investigate, document, and respond to patron concerns.
Event Support:
- Coordinating with vendors for rental and purchase of materials for events and trainings.
- Assist with planning and implementation of regular in-service meetings and trainings for hourly staff.
- Enter event and facility data into applicable sites and systems; maintain department web page content
Required Qualifications*
- High School Diploma or equivalent
- (4) or more years of relevant administrative support experience related to the responsibilities
- Customer service experience
- Able to maintain confidentiality in all communications and data handling
- Experience with budget and financial transactions
Why Work at U-M Flint?
In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.
Benefits include:
- Generous time off
- A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.
- Many choices for comprehensive health insurance.
- Life insurance
- Long-term disability coverage
- Flexible spending accounts for healthcare and dependent care expenses.
Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier.
UM-Flint offers tuition support for eligible UM-Flint staff members. In addition, UM-Flint offers dependent tuition support (DTS) for qualified dependents of faculty and staff from all UM campuses. Information can be found at:umflint.edu/hr/ benefits
Information about our vision, mission and values can be found at: umflint.edu/ chancellor/leadership-mission- vision
Modes of Work
Onsite
The work requires, or the supervisor approves a fully onsite presence. Onsite is defined as a designated U-M owned or leased work location within or outside of the State of Michigan.
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes here.
Background Screening
The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks. Background checks are performed in compliance with the Fair Credit Reporting Act.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an equal employment opportunity employer.
