Executive Assistant II
The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals for BE2 and below. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department.
Position Responsibilities:
Administrative Duties
Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling.
Anticipating travel needs of executive and coordinating complex travel arrangements.
Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management's behalf as required.
Develops meeting materials (e.g. creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed.
Managing recognition and volunteerism programs within our groups.
Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision.
Leads projects that are small in scope.
Participates in projects that are broad in scope.
Department Management
Maintains department budget and completes special projects as needed
Informs management of pending issues and items that have been handled on their behalf.
Manages department data and runs reports, such as key performance metrics, compliance and training.
Organizes department programs and events (recognition events).
Knowledge, Skills, and Abilities
Excellent verbal communication skills, including the ability to interact professionally with all levels of management.
Good decision-making skills.
Strong attention to detail.
Demonstrated ability to follow tasks and projects through to completion.
Excellent customer service skills.
Strong understanding of the department and organization, and the ability to use that knowledge to solve problems.
Advanced knowledge of Microsoft Office with the ability to create PowerPoint presentations with charts and graphs and to perform pivot tables, create formulas, and use data for analysis in Excel.
Working knowledge of department specific software such as Hogan, ADP, CRM, E-billing.
Strong knowledge of office equipment with the ability to schedule and operate WebEx, conference calls, and video conferences.
Position Qualifications:
High School/GED
4 years of experience as an Executive Assistant
Work Best Category: Category C - Days in the office will either be designated days or will vary week to week from 2-5 days
Hours: 8:00am - 5:00pm Monday - Friday
Salary: To Be Determined Based on Individual Experience
About Comerica
We know our employees are critical to our overall success and we are dedicated to investing in their future. One of the ways we do this is to offer a comprehensive Total Rewards package designed to recognize and reward individual performance, as well support health, well-being, development and security for our colleagues and their family. Total Rewards consists of cash compensation, development and flexible benefit programs designed to meet individual needs today and in the future. Your salary will be commensurate with your work experience and our programs are reviewed regularly to ensure each remain competitive. We are proud to offer benefits such as health and welfare programs, strong retirement benefits, and generous paid time off programs. You and your eligible family members, including domestic partners and their children, can participate in medical, dental, and vision benefits, 401(k) and pension, income protection benefits such as life insurance, AD&D, and supplemental health programs to offset unexpected health care expenses. We also have a variety of time off programs for things like vacation, sick time, disability, and parental leave. Eligibility for some programs varies based on employment status and tenure.
Upon offer, Comerica conducts a comprehensive background and fingerprint check. Your fingerprints will be used to check the criminal history records of the FBI and may be subscribed in the FBI's Record of Arrest and Prosecution Background ("RAP Back") service, which provides ongoing notification to the Company of any updates to your criminal history.
NMLS certification requirement: where applicable, a favorable background check screening, credit check, fingerprint check, and NMLS certification is required in accordance with the SAFE Act.
Comerica Incorporated (NYSE: CMA) is a financial services company headquartered in Dallas, Texas, and strategically aligned into three major business segments; the Commercial Bank, the Retail Bank, and Wealth Management. Comerica's colleagues focus on relationships, and helping people and businesses be successful. In addition to Texas, Comerica Bank locations can be found in Arizona, California, Florida and Michigan, with select businesses operating in several other states, as well as in Canada and Mexico.
Comerica is proud to be an Equal Opportunity Employer - disability/veteran.
Comerica is proud to be an Equal Opportunity Employer - veterans/individuals with disabilities, committed to workplace diversity.
