DAYS/HOURS
202 Work Days & 10 Holidays for total of 212 Days.
SALARY
Per Bargaining Agreement.
SUMMARY
Serves as administrative assistant to the principal and as facilitator for the school/public being served in communicating information, problem solving, material acquisition, cash handling, record keeping and building permits.
REPORTING RELATIONSHIPS
The Administrative Assistant/Elementary reports to the Principal.
The Administrative Assistant/Elementary assists in the coordination and supervision of student and volunteer activities.
QUALIFICATIONS/REQUIREMENTS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Must have regular, reliable and punctual attendance.
- Prepares correspondence, letters and memos, purchase orders, check requests, forms, etc.
- Answers telephones, responds to routine questions, sets appointments or routes calls to appropriate persons.
- Registers students.
- Performs duties relating to students such as taking attendance and tardiness, administering medications (according to Board of Education policy), responding to accidents and illnesses, resolving bus scheduling problems, and other issues as they arise.
- Maintains confidentiality.
- Distributes Mail.
- Operates standard office equipment.
- Compiles and distributes monthly and annual reports including staff attendance, student attendance and calendar of events.
- Receives visitors, new parents, and students; answering questions; resolving student problems.
- Schedules requested conferences and facilitating use of building by external groups.
- Serves a confidential secretary to the principal.
- Maintains books for staff, student and building accounts.
- Makes and records deposits.
- Compiles count day reports, coordinates grade reporting, prepares school newsletter, and prepares employee and student accident reports.
- Maintains school/student records.
- Acts as liaison between school and community, principal, parents, staff and students.
- Coordinate and orient substitutes, including teachers and support staff..
- Prepare payroll.
- Coordinate building fund raising activities.
- Prioritize and manage multiple tasks.
- Must successfully complete APS required training.
- Must comply with all APS rules, policies and procedures.
- Provide support to other positions as required.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES
Coordinates student and parent volunteers.
Carries out responsibilities in accordance with the organization’s policies and applicable laws.
REQUIRED EDUCATION AND/OR EXPERIENCE
- High School Diploma or General Education Diploma (GED).
- 3 – 5 years general office work and/or training; or equivalent combination of education and experience.
PREFERRED EDUCATION AND/OR EXPERIENCE
- A.A. Degree in a related field.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as basic accounting, discounts, interest, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS and ABILITIES
Ability to operate office machines and personal computer and related software including word processing, spreadsheets and e-mail. Ability to develop effective working relationships with students, staff and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk. The employee will be required to speak clearly on the public address system. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision and depth perception. Occasionally the employee will lift up to 10 lbs. such as to lift files and paper.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate to loud.
EQUAL OPPORTUNITY EMPLOYER
Adrian Public Schools is an Equal Opportunity Employer and prohibits discrimination in its policies, employment practices and programs on the basis of race, color, creed, religion, age, height, weight, marital or familial status, gender, disability, or national origin.
