Secretary to the High School Principal
Internal PPS PAEOP applicants Grade I
Northern High School 2025-26 School Year
Job Summary: Provides administrative support for the High School Principal.
Essential Duties and Responsibilities:
- Generates all purchase orders for teaching supplies, textbooks and office supplies using the general accounting system and online purchase programs; works with vendors, maintains general budget and follows all Business Office procedures.
- Assists Principal in overseeing general building budget, generate budget allocations and transfers, change card use, and reconciliation and monitors petty cash.
- Generates purchase orders for all internal accounts and maintains internal budgets.
- Highly skilled in organization, interpersonal communications, time management skills, bookkeeping, workload prioritization, and customer service.
- Ability and experience in performing duties in following all district requirements and school-board policies, especially those involved with financial responsibilities, pupil accounting policies, and expectations.
- Ability to define problems, and to collect, organize, interpret and report data.
- Maintains Principal’s appointments and calendar. Organize and maintain high school Master Calendar.
- Schedule, type and proof all staff evaluations.
- Organize and maintain the graduation list, order diplomas and oversee the distribution of diplomas.
- Coordinates, processes and distributes all data needed for orientation, open house, 8th grade parent night, staff meetings and other large community events.
- Attends weekly building administrative team meeting; prepare and distribute agenda notes.
- Ability and experience dealing with emergency situations, such as interacting with 911 resources.
- Coordinates catering services for in-house Professional Development workshops, training, office meetings and interviewing teams.
- Organizes the assignment of student lockers and collection of student fines.
- In summer months, assists the Athletic Director periodically, validates and records work permits, produces official transcripts upon request, and monitors textbooks and supplies when delivered.
- Performs other duties as assigned.
- Regular and consistent attendance.
- Must have knowledge of and comply with the policies and procedures contained in the Portage Public Schools Employee Handbook.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications:
- Associates degree or equivalent in Business, Administrative Assistant or related field.
- Five years prior office experience, including experience at the high school level
- Proficient computer and document skills.
- Excellent verbal and written communication skills.
- Mathematical skills including; addition, subtraction, multiplication, and division.
- Ability to maintain a high level of confidentiality.
- Ability to maintain calm in high pressure situations.
- Ability to perform duties with awareness of all district requirements and Board Policies.
- Ability to cultivate positive working relationships within and across departments from students to parents, from colleagues to members of our district’s business office.
- Ability to respond to complex questions and refer unusual problems to higher levels.
- Ability to analyze facts and draw valid conclusions.
- Standard office skills including office equipment.
- Experience working in a business environment.
The above duties and responsibilities are intended to be representative of the nature of the work by this position. The listing is not all-inclusive.
PPS is an Equal Opportunity Employer.
Apply online at: https://www.portageps.org/page/employment-at-pps
Who is PPS? View our Strategic Commitments
Notice of Non-Discrimination: The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following positions at Portage Public Schools have been designated to handle inquiries regarding the nondiscrimination policy: Human Resources Director Brad Galin and Human Resources Manager Jennifer Tuyls. Contact information: 269-323-5000, 8107 Mustang Drive, Portage, Mi 49002
