The Gilbert S. Omenn Department of Computational Medicine & Bioinformatics (DCMB) seeks an exceptional executive assistant who thrives on making a meaningful impact through proactive service and operational excellence. This role supports the Department Chair, Dr. Brian Athey, and Dr. Gilbert Omenn, Director of the Center for Computational Medicine & Bioinformatics (CCMB), in advancing groundbreaking research that transforms healthcare.
We're looking for someone who sees challenges as opportunities, anticipates needs before they're expressed, and takes genuine pride in enabling others' success. The ideal candidate approaches each day with a "can-do" attitude, thinking strategically about how to add value while executing flawlessly on the details that matter most.
What Makes This Role Special
You'll be at the center of cutting-edge computational medicine research, directly supporting leaders who are pushing the boundaries of how we understand and treat disease. Your proactive approach and service excellence will enable breakthrough discoveries that impact patients worldwide. This isn't just administrative support - it's mission-critical partnership in advancing scientific innovation.
Executive Partnership & Strategic Support:
- Proactively manage all incoming correspondence, intelligently prioritizing actions and anticipating follow-up needs
- Anticipate and prepare draft communications for confidential and sensitive matters, demonstrating discretion and strategic thinking
- Seamlessly orchestrate complex calendars, travel logistics, and global conference coordination, thinking three steps ahead
- Craft compelling presentations by preparing draft PowerPoint materials for classes, meetings, and high-stakes presentations
- Drive meeting effectiveness by creating comprehensive agendas, curating materials, and ensuring productive outcomes
Communications & Content Excellence:
- Elevate department visibility by partnering with webmaster and communications team member to keep content current and compelling
- Provide expert editorial support through meticulous proofreading and editing of manuscripts, letters, and critical documents
- Capture and communicate key decisions through detailed meeting minutes and actionable summaries
- Represent the department with professionalism and decorum that reflects our commitment to excellence
Operational Excellence & Innovation:
- Optimize operations through thoughtful office management, supply coordination, and space utilization
- Support events working with the Department Operations Administrator
- Identify improvement opportunities proactively, implementing solutions that enhance efficiency and effectiveness
- Embrace special projects with enthusiasm, viewing them as opportunities to expand impact and expertise
- Education & Experience:
- Senior: Bachelor?s degree and a minimum of 5 years of high-level administrative experience, preferably supporting faculty and/or staff leadership in academic or research environments or an equivalent combination of education and experience
- Intermediate - Bachelor?s degree and a minimum of 3 years of high-level administrative experience, preferably supporting faculty and/or staff leadership in academic or research environments or an equivalent combination of education and experience
- Communication Excellence: Exceptional written and verbal communication skills with demonstrated expertise in proofreading, editing, and professional correspondence
- Organizational Mastery: Proven ability to juggle multiple priorities while maintaining attention to detail and meeting deadlines
- Technical Proficiency: Advanced skills in Microsoft Office Suite, Zoom, calendar management tools, and willingness to learn new technologies
- Logistics Expertise: Experience coordinating complex travel arrangements, event logistics, and ensure timely processing of reimbursements in accordance with the University of Michigan Standard Practice Guide
- University Knowledge: Familiarity with University of Michigan systems, procedures, and culture
- Research Environment Experience: Background supporting faculty or leadership in research-intensive settings
- Academic Publishing: Knowledge of manuscript preparation and academic publication processes
- AI Proficiency: Basic understanding of leveraging AI tools for drafting communications and document summarization
If you're energized by the prospect of supporting world-class research, thrive on solving complex challenges, and take pride in delivering exceptional service, we want to hear from you. Join us in advancing computational medicine and making a lasting impact on human health.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
