Administrative Assistant -IPEx
PART TIME: 24hr/week (48hrs/pay period)
DEPARTMENT: IPEx
LOCATION: Grand Rapids, W.A. Lettinga Campus
REPORTS TO: Executive Director, IPEx
PAY: $15.97/hr
SUMMARY:
Acts as a general assistant reporting to the Executive Director of IPEx, performing office functions contributing to the department's objectives. These responsibilities are performed in an ethical manner consistent with the University's mission, vision, and values which include diversity, equity and inclusion.
RESPONSIBILITIES:
• Provides GREAT customer service, anticipating and exceeding the needs of our customers.
• Performs administrative work of a confidential nature.
• Maintains processes and manipulates data on a personal computer using word processing, database, presentation and spreadsheet software.
• Organizing and maintaining the internal management of strategic partner materials.
• Participating as an operations contact to strategic partners and supporting the tactical items in the roll-out of new partnerships. This can include attending client meetings and calls, creating and maintaining marketing collateral, maintaining web pages and web applications, coordinating event logistics, and serving as a liaison between the client and admissions when needed.
• Responsible for specific projects/programs which may involve planning and coordinating work, analyzing data, preparing reports, making recommendations and other duties associated with the successful completion of a project/program.
• May maintain and analyze budgetary records by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, preparing budget statements regarding the status of accounts, making recommendations as to projected budgets.
• Acts with high degree of independence as liaison with inside and outside contacts and in preparing meeting materials, minutes, programs, updates, recruiting, and other support functions related to work area.
• Assists IPEx staff and facilitators with administrative problems or concerns.
• Responsible for scheduling and coordinating appointments.
• May process forms, i.e. l-9, requisitions, and travel vouchers.
• Understand and abide by all external and internal regulations and policies. This includes NCAA, GLIAC and national affiliations associated within athletics or other role specific regulations.
• Demonstrate and promote the University Cultural Values.
• Perform other duties as assigned.
QUALIFICATIONS:
• High School Diploma required, bachelor's degree preferred.
• Demonstrated experience to successfully work under pressure and meet deadlines.
• Demonstrated ability to provide excellent customer service and maintain confidentiality.
• Demonstrated experience to successfully work independently, as a team, organize own work and coordinate work activities of others.
• Demonstrated experience to successfully handle multiple demands efficiently, including large projects.
• Demonstrated experience to successfully organize and prioritize workload, handling different situations by exercising judgment.
• Demonstrated ability to work accurately and effectively with computer systems (Microsoft Suite; Google Suite; Salesforce.com).
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation and positive reactions to change and conflict resolution.
• Excellent interpersonal, communication and presentation skills, both written and oral which transcend diverse audiences.
• Demonstrated ability to communicate effectively and relate well to donors, alumni, students, parents, faculty, staff, and others while maintaining appropriate confidentiality.
• Demonstrated motivational and problem-solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the University.
• Strong work ethic.
• Ability to pass a pre-employment background investigation including but not limited to: standard criminal background check and employment reference checks. Select positions may be subject to drug/alcohol screening.
• Business office environment. Prolonged sitting and standing. Use of personal computer and telephone (eye and hand strain). Some travel between campuses required (own transportation).
• No regular lifting requirements, occasional lifting up to 25 pounds.
• Must be able to work an irregular schedule, evenings or Saturday as needed, additional hours during peak times or as required.
DAVENPORT UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER
Revised: 8/13/2021
To apply, visit https://apptrkr.com/6344217
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