Administrative Assistant, Marketing & Communications and Admissions & Recruitment
Posting Number: 0001002
Reports to: Exec. Director, Marketing and Director, Admissions & Recruitment
Department: Enrollment, Marketing and Governmental Relation
Classification: Non-Exempt
Full or Part-time: Full Time
Job Summary:
Provides office management support to Marketing & Communications and Admissions & Recruitment departments. Duties include assisting with planning, executing, and tracking of marketing initiatives including print, digital, email, social media, and content marketing.
Essential Functions:
ESSENTIAL FUNCTIONS :
Marketing & Communications 1. Manage invoice payment process including creating purchase orders, invoice checking, and submission for payment. Resolves non-payment and billing error issues.
• Coordinate marketing request ticketing system, ensuring needed information is included and assigns tickets to appropriate team member.
• Assist scheduling marketing-related videos, interviews, photo shoots, and other content.
• Coordinate with department and other offices on marketing requests, status of tasks and ensuring compliance with established deadlines.
• Assist in ordering promotional materials, tracking orders and invoices, and organizing and monitoring supplies.
6. Provide general office support including scheduling meetings and managing office supplies and equipment.
• Perform basic updates to website using content management system.Admissions – Communications and Office Support 1. Screen, prioritize, and respond to telephone calls, emails, and visitor inquiries. 2. Manage electronic and paper filing systems. 3. Distribute information to internal departments and external partners as directed. 4. Schedule appointments, meetings, and calls with high school partners, ISDs, and RESAs. 5. Coordinate and prepare materials for meetings and admissions committee sessions. 6. Send meeting reminders and follow-up communications to participants. 7. Provide general office support during high traffic periods. Admissions – Early College Records and Documentation 1. Assist with data entry and maintenance of dual credit student information in TargetX software. 2. Process application materials and verify student eligibility for early college programs. 3. Maintain confidential student records in compliance with FERPA regulations. 4. Maintain database of approved high school instructors and their certification status. 5. Assist with coordination of campus visits and recruitment events for prospective students. 6. Prepare informational packets, brochures, and presentation materials. 7. Assist with application troubleshooting and missing documentation follow-up. 8. Direct students to appropriate services including advising, financial aid, and registration.
Other Duties:
1. All other duties as assigned.
Accountabilities:
Job Specifications:
· Associate degree required. · Two to four years of experience in office management required. · Word processing, spreadsheet, and professional telephone skills required. · Strong editing and proofreading skills a must. · Exceptional organizational skills, discretion with confidential information, and ability to work collaboratively with diverse educational stakeholders. · May help supervise student workers. · Confidentiality and professionalism are required. Positions at Lake Michigan College require regular and predicable on-site attendance as an essential job functions. Under certain circumstances, College may consider alternative work arrangements and will do so in compliance with and according to parameters outlined in Flexible Scheduling and Remote Work Options policy.
Grade:
Salary Range: $16.40 - $19.42
Special Instructions to Applicants:
Be a part of the Red Hawk family and apply today! Benefits start on first day of hire! Extensive paid time off (including Spring Break), College fully pays the in-network health insurance deductible, minimum of 10% employer retirement contribution per payroll, and much more!
https://www.lakemichigancollege.edu/about.
Virtual Campus tour:
https://www.youtube.com/watch?v=NMxd91KXcGs
SW Michigan information:
Facebook: https://www.facebook.com/mlive/posts/10159842598643896 YouTube: https://youtu.be/Cc2w_HihK20 Instagram: https://www.instagram.com/tv/CQb1c8fJ5ay/ Story on MLive: https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.mlive.com%2fmichigansbest%2f2021%2f06%2fsummer-in-st-joseph-spend-a-michigans-best-day-with-beaches-great-food-wine-trails.html&c=E,1,7U7GtH5t5Mjj52_VfQg9Mh3a9W7jXH5N3YY07SIaGTuZ-FQsbfvkI-zJgRYZxfVVNiHCl-XR4D6N-THKxeN3174rwICpxowwX1jaOEH3VeIE8g,,&typo=1
Official transcripts required upon hire.
Monday-Thursday summer hours apply to this position.
Information on our standard hiring process: Lake Michigan College will accept applications on this position for at least 14 days. Please use a non-mobile device to fill out the application and upload documents. Applications will be screened for minimum qualifications as received. Once a sufficient number of qualified applications have been received and sufficient diversity of applicants achieved, those applicants will be passed along to the search committee. Once the search committee has determined which applicants they would like to interview, those applicants will be contacted. If this process extends beyond 21 days, a communication of the delay will be made to all applicants for the position. If you have questions, please contact Human Resources at [email protected].
Open Date: 07/01/2025
Closing Date:
To apply, visit https://apptrkr.com/6335973
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