Executive Assistant
Who we are…
We are a group of scientists, engineers, designers, technicians, and many others who are dedicated to changing the world by developing medical isotopes to treat and eradicate cancer. We also enjoy darts, cornhole, ping-pong, take-out for group lunches, chili cook-offs, and other fun events that makes our company a community where we make a life, not just a living.
Who you are…
You are an open minded, enthusiastic, committed team player who is able to meet people where they are and utilize communication and tools to masterfully guide them to the goal. You are someone who lives and breathes keeping things organized and supporting others in being successful. You are comfortable with the day-to-day routine tasks that keep operations moving and are excited about ensuring each day goes smoothly. Words that describe you are thorough, efficient, and a master of managing up.
What you can expect to work on…
The Executive Assistant supports multiple members of the Executive Team ensuring they are focused on top priorities daily. This role includes managing complex schedules, facilitating high level communications, and supporting key strategic initiatives. The Executive Assistant serves as a trusted partner to the executive team and ensures seamless operations through proactive planning and execution.
- Calendar and Scheduling Management: Handle extensive scheduling, prioritize engagements, and synchronize with internal and external stakeholders to optimize executive time.
- Financial and Vendor Management: Oversee light financial tasks, such as processing expense reports, purchase orders, and vendor communications.
- Project Coordination: Assist in planning and executing key projects, events, or initiatives, ensuring deadlines and objectives are met.
- Travel and Logistics: Strategically plan and coordinate complex travel arrangements, itineraries, and related documentation for business engagements.
- Meeting and Event Preparation: Prepare comprehensive briefing materials, meeting agendas, and follow up actions to ensure leadership is well-informed and prepared.
- Manage high level communications, including drafting and editing correspondence, preparing confidential materials, and overseeing email workflows.
What you need to succeed…
- Associates degree in Business Administration, Communications or a related field.
- 8+ years of supporting executive team members.
- 5+ years’ experience providing project management support to executives.
- Analytical and problem-solving skills with the ability to critically interpret and use data to manage risk.
- Excellent interpersonal, written, and oral communication skills.
- Organizational and project management skills.
- Ability to manage multiple priorities simultaneously while meeting deadlines.Expertly performs in a team-oriented, collaborative environment.
- Embraces and models the Niowave Values of Teamwork, Courage, Integrity, and Upright Zeal.
- Understands how to integrate into a new team/organization – appreciates the history of current state, know how and when to make suggestions, as well as using just the right pace to reach the improved future state.
- Understands your own communication and learning styles, can assess others’ styles, and is able to find the right path to connect the two.
Great to have…
- Bachelor degree in Business Administration, Communications or a related field.
- 12+ years of supporting executive team members.
- 7+ years’ experience providing project management support to executives.
- Experience in a pharmaceutical or engineering industry.
Please provide a cover letter specifically describing human resource experience and activity.
