Principal's Secretary
Internal PPS PAEOP applicants Grade I or New Hires will be employed through Edustaff
Central Middle School
2025-26 School Year
Job Summary: Provides administrative support for the Middle School Principal.
Essential Duties and Responsibilities:
- Greet and assist the general public, parents, teacher and students.
- Answer multi-line phone system: direct calls and delivers messages to proper personnel/location.
- Acts as lead secretary for the building. May oversee duties of other secretarial personnel.
- Manages office communications in person by greeting and assisting the general public, parents, teacher and students; by phone taking and delivering messages for staff and students, and by fax and email to parent teacher and liaison officer.
- Processes purchase orders and requisitions for supplies, services and repairs. Verify receipt of orders and process for payment. Resolve problems and reconcile credit card statements.
- Performs bookkeeping duties such as balancing internal accounts, preparing budget reports, banking and deposits of petty cash. Disburses, maintains, and audits the school accounts, including teacher supplies.
- Schedule substitute teachers, completes required forms, and completes absence reports.
- Assists with in-house publications.
- Maintains and organizes office filing system and maintains master calendar of school events.
- Monitors internal accounts, makes deposits, prepares budget transfers and monitors credit card.
- Coordinates parent teacher conferences twice yearly.
- Assists as a member of the Crisis Team and updates procedures for all students and substitutes.
- Plans and purchase food items for staff meetings such as Professional Development and Grade Level meetings.
- Responsible for ordering, filling and depositing monies for school vending machines.
- Maintains MIOSHA and employee accident reports.
- Performs other duties as assigned.
- Regular and consistent attendance.
- Must have knowledge of and comply with the policies and procedures contained in the Portage Public Schools Employee Handbook.
The above duties and responsibilities are intended to be representative of the nature of the work by this position. The listing is not all-inclusive.
Qualifications:
- Associates degree or equivalent in Business, Administrative Assistant or related field.
- One to Three years prior office experience.
- Proficient computer and document skills.
- Excellent verbal and written communication skills.
- Mathematical skills including; addition, subtraction, multiplication, and division.
- Ability to maintain a high level of confidentiality.
- Ability to perform duties with awareness of all district requirements and Board Policies.
- Ability to respond to complex questions and refer unusual problems to higher levels.
- Ability to analyze facts and draw valid conclusions.
- Standard office skills including office equipment.
- Ability to cultivate positive working relationships within and across departments from students to parents, from colleagues to members of our district’s business office.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PPS is an Equal Opportunity Employer.
Apply online at: https://www.portageps.org/page/employment-at-pps
Who is PPS? View our Strategic Commitments
Notice of Non-Discrimination: The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), disability, age, religion, height, weight, marital or family status, military status, ancestry, genetic information, or any other legally protected category, (collectively, "Protected Classes"), in its programs and activities, including employment opportunities. The following positions at Portage Public Schools have been designated to handle inquiries regarding the nondiscrimination policy: Human Resources Director Brad Galin and Human Resources Manager Jennifer Tuyls. Contact information: 269-323-5000, 8107 Mustang Drive, Portage, Mi 49002
