Job Details

RESPONSIBILITIES:

1. Provide guidance and leadership to the Superintendent.
2. Provide leadership as the primary point of contact on all matters pertaining to the Office of the Superintendent.
3. Plan, coordinate, and maintain an up-to-date schedule for the Superintendent.
4. Work closely and effectively with the Superintendent to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
5. Communicate accurately and effectively with other ISD department directors, staff, board members, district superintendents, families, and the community.
6. Serve as the Superintendent's administrative liaison to the ISD Board of Education.
7. Direct, supervise and evaluate the front desk office assistant, including coordination of work schedules and office procedures, facilitation of regular meetings, and approval of weekly time sheets for payroll.
8. Facilitate monthly office assistant meetings.
9. Assist and answer office assistant questions, as needed.
10. Maintain up-to-date knowledge of the requirements for special education permits and approvals for the ISD to ensure state and federal reporting requirements are met.
11. Act as pupil accounting county auditor.
12. Provide pupil accounting support to county staff as authorized by board policy, administrative regulations, and contractual agreements.  Assume responsibility for results of duties delegated to staff.
13. Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including distribution of meeting materials and other communications.
14. Coordinate the biannual election of board members, in conjunction with the County Clerk as required by state law.
15. Participate as an active member of the ISD Administration Team including coordination of meeting agendas, accurate meeting notes, and follow-up on items requiring further action.
16. Assist the County Superintendents Association with coordination of meetings, communication, and other projects, as required.
17. Research, prioritize, and follow-up on a wide variety of topics and special projects, including those of a sensitive or confidential nature, to successful completion within the required time lines.
18. Gather and maintain knowledge of the requirements for state reporting, pupil accounting, and pupil auditing including legal mandates and administrative rules related to school aide funding.
19. Participate in meetings, workshops, and seminars for the purpose of gathering information required to perform functions associated with pupil accounting and auditing.
20. Coordinate the Section 25e state reporting process related to students who transfer between districts between count days.
21. Coordinate the annual audit of the Graduation and Dropout (GAD) Application to  ensure state and federal reporting requirements are met.
22. Coordinate the Schools of Choice program in St. Joseph County to ensure compliance with requirements in the State Aid Act.
23. Manage the truancy process for the ISD and local districts, in collaboration with county courts and law enforcement.
24. Provide assistance to the County School Board Association, as requested.
25. Maintain an updated County School Board Associate Directory.
26. Manage and organize countywide School Board Association meetings, in conjunction with the SBA Executive Committee.
27. Assist and back up the SCECH Coordinator as needed.
28. Assist and back up the ISD office assistants as needed.
29. Perform other duties as assigned by St. Joseph County ISD Administration.