Positions Location: Lansing, MI
General Purpose of Job:
Assist and maintain independent administrative office operation and support services for the Director. Assist the Director and Manager in the implementation of Case Management service line plans. Coordinate efficient, effective activities serving Case Management and/or service line and key support organizations and physicians. Responsible to maintain computer database and performing services associated with Case Management and / or service line.
Essential Duties:
This job description is intended to cover the minimum essential duties assigned on a regular basis. Caregivers may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.
- Perform various word processing, typing, and proofreading duties including correspondence, forms, tables, charts, records, schedules, etc. often confidential in nature.
- Coordinate photocopying, requisition of supplies, bulk mailing processing, filing, answering phones, maintenance of office equipment and performs other professional administrative assistant duties as needed.
- Assist in budget preparation, establish systems for expenditure of funds and expense control, track finances, and reconcile with budget statements.
- Prepare administrative reports from word processing, databases and spreadsheet software.
- Establish, maintains, and revises record keeping and filing systems; classifies, sorts and files correspondence, articles, records and other documents.
- Maintains Caregiver files such as competency tracking and organization.
- Scheduling assistance such as printing daily schedules, holiday sign-up sheets and holiday reduction sheets.
- Arrange meetings and conferences, schedule interviews and appointments, arrange travel accommodations, and perform other duties related to maintaining Directors and Managers calendar if applicable.
- Engage in a variety of contacts in and outside of the Health System in order to obtain or relay information, arrange meeting.
- Assisting in onboarding new Caregivers such as, request access, new file, assign locker etc.
- Assist in coordination of special projects.
- Fill in as needed in other area
| General Requirements |
N/A |
| Work Experience |
• Minimum of 3 years advanced secretarial experience |
| Education |
• Associate degree in office administration or other related field and a minimum of 1 year of administrative assistant experience OR High school diploma and a minimum of 3 years of administrative assistant experience. |
| Specialized Knowledge and Skills |
• Proficiency in word-processing required (including spreadsheet, and database management). Dictaphone use required. Specific software experience in Paradox, Word, Power Point, Excel and Computerized Scheduling. • Demonstrates ability to interact efficiently and effectively with others. • Demonstrated ability to exercise discretion and judgment in relaying information, responding to requests, and prioritizing workloads. • Demonstrates ability to use a keyboard as may be required to perform the essential duties of the job. |
University of Michigan Health - Sparrow is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
