Job Details

Job Details
About Keweenaw Bay Indian Community

Associate’s Degree in Information Systems, Accounting, Business, Administration, or Legal Systems, or in a field related to the position, and two years of previous full-time administrative experience.

High School Diploma or GED plus four (4) years of full-time experience or education in a position-related field.

Must be twenty-one (21) years of age.
Has never been convicted of an offense in any jurisdiction for which the maximum penalty is one (1) year incarceration or more.
Has not been convicted of an offense in any jurisdiction within the past year.
Must be bondable, as a collector and custodian of fines and other monies that shall come into the possession of the Court.
Notary Public status or obtain within two (2) months from date of hire.

Must possess Court Clerk training and/or certification through SAGE Education, National American Indian Court Judges Association, National Judicial College, or applicable certified court clerk training from a State or federal government; or must obtain within two years of hire.

Knowledge of basic secretarial skills including typing, general office procedures, and filing systems; and obtain an average of 70% on the clerical skills test administered by the Personnel Department.
Knowledge of accounting basics, including, but not limited to, keeping an accurate account or record of monies paid to or through the Tribal Court and ensuring that such monies are properly deposited or remitted in accordance with tribal policy.

Competency with computer hardware and software, with demonstrated knowledge of Microsoft Office applications (e.g. Word, Excel, PowerPoint, Outlook) and demonstrated familiarity with Access spreadsheets.
Must have critical thinking, time management, and organizational skills.
Must be detail oriented.
A neat, clean personal appearance.
Must be able to work independently, and be proactive in job duties and daily, weekly, and monthly tasks.
Must have the ability and skill to communicate courteously and effectively in a professional manner.
Must maintain the highest level of confidentiality and professionalism, in an unbiased manner.
Must be able to work on-call (e.g. nights, weekends, etc.) for emergency hearings and other matters.
Must have a valid, unrestricted state driver’s license, and be insurable to operate KBIC fleet vehicles.
Employment is contingent upon a satisfactory clearance in accordance with the Indian Child Protection and Family Violence Prevention Act Background Investigations Policy and the Security Background Check, and a satisfactory finding from the pre-employment drug testing and pre-employment physical.

Court Clerk

Job Code Number

309560960

Job Description

Ensure that all clerical work of the Court in regard to the criminal and civil process is properly prepared, processed, and issued. This includes, but is not limited to:
Receiving and processing criminal complaints, citations, civil complaints, petitions, and motions.
Schedule all proceedings that shall come before the Court for prompt hearing.
Prepare and issue summons, notices, and court orders for all court appearances.
Notify all parties, and the Prosecuting Attorney or Appellate Court, when appropriate, of Court proceedings, and provide proof of service.
Properly entering case file data into the FullCourt case management system and court docket.
Preparing and issuing subpoenas.
Record all proceedings of the Court, and perform dictation when required.
Protect, preserve, and ensure all Court records and recordings are properly kept in accordance with Court policy.
Transcribe Court recordings when required by Court rule or Court order.
Maintains time deadlines for Probate cases to be processed and performs services as registrar for Probate cases.
Maintain Guardianship and Conservatorship files and notices, deadlines for submitting annual reports, and scheduling annual review.
Maintain the Adoption Database, ensuring bi-annual reporting is processed.
Assists with court orders for Child Neglect and Dependency cases in a manner that complies with Title IV-E funding.
As a collector and custodian of fines and other monies that shall come into the possession of the Court, the Court Clerk must ensure that all court accounting processes are properly prepared, processed, and issued. This includes, but is not limited to:
Collecting fines and other monies required to be paid to or through the Court.
Create and maintain an accurate accounting and record with respect to the collection and deposit of all monies required to be paid to or through the Court.
Ensure that all monies are properly deposited or remitted in accordance with Court and KBIC policy.
Complete bank and cashier deposits, and end-of-day processing.
Prepares and processes billing for incarceration and correction facilities.
Complete Revenue and Trust Accounting.
Prepare a Debit and Credit spreadsheet for the Tribal Court checking account, and submit to the Accounting Department monthly.
Create and maintain non-criminal drug testing accounts.
Processes payments through appropriate funding for court operations.
Prepares and completes interoffice purchases, petty cash, etc.
Assists with Child Care Fund payments, ensuring proper documentation for Child Care Fund (CCF) audits.
Performs the duties of the Appellate Court Clerk as designated by the Ordinance, which includes:
Receiving Notice of Appeal, fee(s), briefs, and other documents.
Recording and note-taking at Appellate hearings.
Transcribing Court recordings upon the request of an Appellee and certifying transcripts.
Preparing and serving Court documents.
Entering case data into Full Court.
Other reasonable duties as assigned by the Chief Justice.
In the absence of, or at the direction of, the Chief or Associate Judge, set bail bond in accordance with the Bond Schedule developed by the Chief Judge. Further, processes bail bonds and serves a copy on the Defendant, Prosecuting Attorney, law enforcement, and any other applicable entity.
In connection with speeding offenses only, accept pleas of admission of responsibility, guilt, or no contest, and set and collect fines for speeding in accordance with a Fine Schedule prepared by the Chief Judge.
Communicates with correction facilities regarding incarceration availability, when necessary.
Coordinates and schedules all remedial care (e.g. medical, dental, psychiatric) for incarcerated persons with attention to the most cost-efficient process for the inmate.
Complete Statistical and Management Reporting.
Compile case files and citation tracking information for the Court.
Prepare case reports.
Prepare monthly and year-to-date transmittals.
Prepares Tribal Court statistics for monthly reports to the Tribal Council and Great Lakes Indian Fish and Wildlife Commission.
Reports docketed criminal cases to the Sex Offender Registration and Notification Act (SORNA) Coordinator monthly.
Maintains Keweenaw Bay Indian Community Tribal Court Advocacy Association database and ensures fees are processed.
Attends trainings and conferences as required for the position.
Performs other duties, as requested by the Chief Judge and/or Associate Judge.

Additional Requirements

Associate’s Degree in Information Systems, Accounting, Business, Administration, or Legal Systems, or in a field related to the position, and two years of previous full-time administrative experience.

High School Diploma or GED plus four (4) years of full-time experience or education in a position-related field.

Must be twenty-one (21) years of age.
Has never been convicted of an offense in any jurisdiction for which the maximum penalty is one (1) year incarceration or more.
Has not been convicted of an offense in any jurisdiction within the past year.
Must be bondable, as a collector and custodian of fines and other monies that shall come into the possession of the Court.
Notary Public status or obtain within two (2) months from date of hire.

Must possess Court Clerk training and/or certification through SAGE Education, National American Indian Court Judges Association, National Judicial College, or applicable certified court clerk training from a State or federal government; or must obtain within two years of hire.

Knowledge of basic secretarial skills including typing, general office procedures, and filing systems; and obtain an average of 70% on the clerical skills test administered by the Personnel Department.
Knowledge of accounting basics, including, but not limited to, keeping an accurate account or record of monies paid to or through the Tribal Court and ensuring that such monies are properly deposited or remitted in accordance with tribal policy.

Competency with computer hardware and software, with demonstrated knowledge of Microsoft Office applications (e.g. Word, Excel, PowerPoint, Outlook) and demonstrated familiarity with Access spreadsheets.
Must have critical thinking, time management, and organizational skills.
Must be detail oriented.
A neat, clean personal appearance.
Must be able to work independently, and be proactive in job duties and daily, weekly, and monthly tasks.
Must have the ability and skill to communicate courteously and effectively in a professional manner.
Must maintain the highest level of confidentiality and professionalism, in an unbiased manner.
Must be able to work on-call (e.g. nights, weekends, etc.) for emergency hearings and other matters.
Must have a valid, unrestricted state driver’s license, and be insurable to operate KBIC fleet vehicles.
Employment is contingent upon a satisfactory clearance in accordance with the Indian Child Protection and Family Violence Prevention Act Background Investigations Policy and the Security Background Check, and a satisfactory finding from the pre-employment drug testing and pre-employment physical.

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Job Summary

Organization

Keweenaw Bay Indian Community View Profile

Employer Website

Location

Baraga, Michigan 49908

Job Code Number

309560960

Positions Available

Expiration Date

7/24/2025

O*NET Code

43-4031.00

O*NET Occupation

Court, Municipal, and License Clerks

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Court Clerk

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