Job Details

This position manages the office of the Foster Grandparent and Senior Companion Programs, acts as a central point of contact for the Foster Grandparent Program (FGP), and the Senior Companion Program (SCP), assisting with maintenance of records and correspondence, and provides technical assistance for the Project Director and Services Coordinators.

Essential Duties and Responsibilities: Other duties may be assigned.

• Act as a central point of contact for the FG/SC Project Director, staff, and volunteers;
• Direct correspondence and respond to communications on behalf of the FG/SC Project Director as needed;
• Provide program information, assistance, and referral for the public and other community-based organizations;
• Provide technical assistance, software support and forms/records management for Services Coordinators/Specialists as needed;
• Prepare, distribute, and track the return of annual updates, volunteer assignments, and time/mileage report forms;
• Maintain volunteer files including, service schedules, and other required documents;
• Prepare and disseminate yearly calendars including volunteer holidays and timesheet return/reimbursement schedule.
• Assist with tracking and reporting program revenues and expenditures relative to FGP and SCP budgets;
• Maintain volunteer hours & mileage workbook;
• Schedule Advisory Group, In-Service, and Recognition meetings, prepare agendas, and distribute materials/notices;
• Prepare volunteer timesheets/mileage reimbursements and in-kind vouchers for processing and in the absence of the Services Coordinator;
• Prepare and distribute Memorandums of Understanding, obtain appropriate signatures, and maintain computerized filing system, including verifying and documenting station eligibility;
• Prepare purchase orders and bi-weekly disbursements for Project Director’s approval and submit to accounting for processing;
• Generate Excel spreadsheets for tracking/reporting in-kind contributions, volunteer placement and hours/activities, and other data;
• Record and maintain critical data components tracking program outputs, outcomes;
• Generate public service announcements, news articles, informational flyers/brochures, and other promotional materials including social media postings, press releases, COA & AAA newsletters;
• Attend staff trainings, workshops and conferences on seniors and volunteerism;
• Participate in department promotional activities, senior health fairs, special projects, fundraisers, and recognition events.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.