Position Title Business Services - Accounting and Accounts Payable Coordinator
Classification Title Hourly Full Time (1.0 FTE)
Benefits Eligibility
Department Business Services
Job Description
The Accounting and Accounts Payable Coordinator is responsible for the management of all payables accounts.
- Act as team lead for the Accounts Payable. This includes assisting with A/P coverage for vacations, sick days, etc.
- Help with enforcement of the college’s expense policy through review of expenses within Emburse and payment requests
- Assist with processing expense reports through Emburse
- Obtain vendor IDs and addresses for all invoices and payment requests
- Enter invoices and payment requests into Banner
- Process the weekly AP check run
- Distribute check reimbursements to college departments or U.S. mail
- Process weekly account receivables check runs; manage refunds due from student accounts
- Assist employees in a one on one setting on A/P related questions
- Oversee journal entries, ensuring they are entered accurately and timely
- Writing journal entries for various internal charges
- Issue 1099’s for non-employee compensation and other miscellaneous payments
- Assist with Trust, Annuity, Pooled Income Fund, and other Investment accounting
- Manage purchasing-card system (order new cards, distribute monthly statements, and process fraudulent charges)
- Manage invoice record retention
- Other duties as assigned
Qualifications
- High School Graduate, preferably Associate’s Degree in Accounting, Finance, Business, or other related field
- Experience in accounts payable or other related field
- Knowledge of invoice transactions and journal entries
- Ability to meet deadlines
- Strong attention to detail
- Strong customer service attitude
- Microsoft Office/Google Suite proficiency, in particular Excel/Google Sheets
Physical Demands
This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings
All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number 2023-305SR
Job Posting Open Date 06/09/2025
Job Posting Close Date 06/16/2025
Open Until Filled No
Is this position available for sponsorship No
Special Instructions to Applicants
Apply link: https://jobs.hope.edu/postings/4563
