Job Details

CLASSIFICATION TITLE:

Deputy Court Clerk

SALARY:

$39,738.64 - $51,398.61

DEPARTMENT:

District Court New Baltimore

Opening Date:

06/06/2025

Closing Date:

06/21/2025 12:00 a.m.

FLSA Status: Non-exempt. Overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

Employment Relationship: Just cause subject to probationary period

GENERAL SUMMARY

Under direction, performs a variety of complex and specialized clerical tasks. Processes paperwork for civil, criminal and/or traffic court cases. Updates and maintains files, records, and reports. Provides assistance and information on Court matters as appropriate.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Processes necessary paperwork for civil, criminal and traffic court cases, open case files, reviews files for court action.             

Receives new cases filed with the Court and enters into the Court Management System (CMS).                 

Provides assistance and information on Court matters and procedures to attorneys, law enforcement officers and members of the public as appropriate.

Enters data and retrieves information on records and forms.

Types a variety of letters, reports, forms and other correspondence.                              

Updates and maintains files, records and reports.    

Receives incoming telephone calls, answers questions appropriate to skill level, and relays messages to appropriate individuals.

Makes duplicate copies of reports and/or information. Files and/or routes them to proper persons, departments.

Operates standard office equipment such as personal computers, scanners, facsimile machines, copiers, calculators and adding machines.

Performs related duties as assigned.

QUALIFICATIONS

Required Education and Experience

• High school diploma or General Educational Development Test (GED) equivalent
• One (1) year of clerical experience

Preferred Education and Experience

• Previous experience in a court, legal or government setting
• Additional college credits from an accredited college or university or business school training

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES

Knowledge of:

• Legal terminology and court procedures
• State Court Administrator Office (SCAO) requirements and guidelines
• Court rules, forms and order of processing
• Modern office procedures, methods and computer equipment
• Judicial Information System (JIS)

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships and customer service
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Assigning, prioritizing, monitoring, and reviewing work assignments

Ability to:

• Establish and maintain effective working relationships with elected officials, Administrators, Department Heads, staff, union officials and the public
• Maintain complex clerical records and prepare reports from such records
• Work in an environment which embraces the county’s Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and/or written instructions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information
• Work independently

WORK ENVIRONMENT/CONDITIONS

• The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

N/S=Never/Seldom   O=Occasionally   F/C= Frequently/Continuously

Work Environment

Office or similar indoor environment: F/C

Outdoor environment: N/S

Street environment (near moving traffic): N/S

Construction site: N/S

Confined space: N/S

Exposures

Individuals who are hostile or irate: O

Individuals with known violent backgrounds: O

Extreme cold (below 32 degrees): N/S

Extreme heat (above 100 degrees): N/S

Communicable diseases: N/S

Moving mechanical parts: N/S

Fumes or airborne particles: N/S

Toxic or caustic chemicals, substances or waste: N/S

Loud noises (85+ decibels) : N/S

Blood Borne Pathogens: N/S

Demand

Balancing on even or uneven surfaces/ground: N/S

Bending (forward or backward bending at the waist): O

Climbing up or down stairs, ladders, scaffolding and platforms: N/S

Crawling (moving about on hands and knees). Inspecting in confined spaces: N/S

Digging involves manual digging : N/S

Driving on sealed and unsealed roads: N/S

Grasping, gripping, holding, clasping with fingers or hands: F/C

Kneeling to work at low levels: N/S

Manual Dexterity (fine finger movements i.e., keyboard operating, writing): F/C

Lift/Carry/Move objects from one level/position to another (covered by the items below):

Up to 10 pounds

11-24 pounds: O

25-34 pounds: N/S

35-50 pounds: N/S

51-74 pounds: N/S

75-99 pounds: N/S

Over 100 pounds: N/S

Push / Pull objects away from or towards the body: N/S

Reaching overhead (arms raised above the shoulder) or forward reaching (arms extended): O

Sitting in a seated position during the task performance: F/C

Standing in an upright position without movement: F/C

Walking considerable distances in the facility on multiple surfaces: O

Running considerable distances in the facility on multiple surfaces: N/S

GENERAL REQUIREMENTS AND DISCLAIMERS

Complies with P.A. 390, as amended, known as the State’s Emergency Management Act and the County’s Emergency Management resolution as well as all related plans, policies and procedures covered by those statutes.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities.  Please tell us if you require accommodation to apply for a job or to perform your job.  Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment amongst other possible accommodations. 

The American Federation of State, County and Municipal Employees (AFSCME) Local 411 bargaining unit represents this position.  Therefore, there may be contract language which could require consideration in the selection process.