Position Title Admissions - Assistant Director for Admissions Visits & Events
Classification Title Administrative Full Time (.75-1.0 FTE)
Benefits Eligibility
Department Admissions
Job Description
Description
The Assistant Director for Admissions Visits & Events is responsible for the coordination of on-campus visits and related communications, and student staff supervision.
Primary functions of this position include coordinating more than 1,500 individualized on-campus visits per year, developing and maintaining visit-related marketing communications, leading seasonal events, and co-supervising our student tour guide team, which includes our full-time summer student staff. This position interfaces with key partners across campus in maintaining engagement with faculty for academic appointments and coordinating large-scale events that host close to an additional 1,500+ visitors.
This role reports to the Director of Campus Experience & Engagement and will also work closely with members of the Campus Experience & Engagement Team and other members of the Admissions team.
Responsibilities
- Coordinate individual and group visit experiences, which can involve scheduling a variety of activities including, but not limited to: a campus tour, meeting with an admissions representative, faculty member, staff member and/or an athletic coach, attending chapel, eating lunch on campus and airport shuttle coordination.
- Oversee all visit and event-related marketing
- Development of Slate visits and events
- Partner with Assistant Director of Admissions Communication to maintain hope.edu/admissions/visit
- Create, maintain, and communicate external and internal responsibilities memos for seasonal on-campus Admissions events
- Maintain documentation of position responsibilities
- Assist in development and evaluation of the event-planning process, from planning, to implementation, to follow-up
- Fully utilize and understand Slate Events module from event creation through evaluation
- Maintain/update knowledge base of Slate Events as new and existing features are introduced into Admissions events’ workflow
- Cross-train with Senior Assistant Director and Director of Campus Experience and Engagement on event coordinator responsibilities.
- Hire & co-supervise student tour guide team including full-time summer student staff
- Work in partnership as an integral member of Campus Experience and Engagement team
- Develop knowledge through research of new technologies that can help Admissions in our utilization of technology to best engage our visiting students/families
Qualifications
- Bachelor’s degree required.
- Minimum of two years’ previous experience in event planning, coordination, marketing, and customer service.
- Previous experience using Technolutions Slate preferred (if not, training will be provided).
- Excellent communication skills with a strong attention to detail.
- Strong analytical skills, critical thinking, and the ability to self-start/multitask.
- Demonstrated project management skill and experience.
- Demonstrated “collaborative partner“ customer service approach.
Physical Demands
This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.
Pre-employment Screenings
All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.
Posting Detail Information
Posting Number 2023-301SR
Job Posting Open Date 05/28/2025
Job Posting Close Date 06/11/2025
Open Until Filled No
Is this position available for sponsorship No
Special Instructions to Applicants
