We are looking for an organized and detail-oriented Legal Secretary. The ideal candidate will possess excellent communication skills, the ability to manage competing priorities, and a strong commitment to client service. A solid understanding of the legal industry is essential. The successful candidate should be comfortable working both independently and collaboratively within a team.
Responsibilities:
• Participates on a client-focused team displaying professionalism, excellent communication skills, and exercising personal judgment under the ultimate direction of assigned timekeepers.
• Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form.
• Files legal documents with appropriate attachments, both electronically and via traditional filing methods.
• Transcribes documents from dictation; proofreads and edits all documents to ensure accuracy and professional appearance.
• Answers telephone calls in a courteous and professional manner; forwards messages to the
intended parties; answers non-legal questions. Places phone calls as needed or requested.
• Receives, reads and routes incoming postal mail.
• Arranges for the proper delivery of documents/projects via courier runs, hand-deliveries, Federal Express, UPS, Express Mail, etc.; provides complete information to courier for delivery.
• Maintains appointment and deadline reminder calendar (docket) for all case-related dates.
Including but not limited to appointments, deadlines, and follow-up dates.
• Reviews calendar reports generated from docket control system.
• Enters and proofreads time in the billing system; to the extent possible, ensures accurate entry of complete information before each monthly deadline on an as needed basis.
• Opens new files, performs conflict of interest checks through conflicts control system, and
maintains all electronic and physical client and general files in a neat and orderly condition.
• Closes inactive files in a timely manner and in accordance with the Record Retention & Destruction Policy and Guideline.
• Schedules depositions, hearings, appointments, and conference calls; prepares necessary
documents and copies for meetings
• Requests checks for filing fees, etc. and attorneys' business expense reimbursements.
• Assists with legal assistant work overflow or absence coverage as time permits or needs dictate and as requested by other attorneys, paralegals, or Human Resources representatives.
• Attend staff meetings, training sessions and other required employee meetings.
• Copying, typing, scanning, faxing and any other general office duty as needed.
• Maintains confidentiality in all firm and client matters.
• Assists with other firm work as directed by attorney or paralegal.
