Job Title: Accounting Specialist
Reports to: Finance Director
Work Location: Lansing, MI
Work Schedule: Monday – Friday, 8:00am to 5:00pm, 40 hours per week.
Compensation: $23.08/hr. plus comprehensive benefits package including 100% employer paid pension, generous time off and 14 paid holidays.
General Responsibilities: Responsible for preparing accurate and timely financial reports and following appropriate accounting control procedures. Responsible for bi-weekly payroll and payroll administration. Maintains and processes records in compliance with regulatory agencies.
Essential Job Functions: (Reasonable accommodations will be provided, if necessary, for individuals with disabilities who can perform the essential job functions.)
- Finalizes and reconciles the accounts payable process. Serves as back up for processing.
- Administers and performs all payroll processing. Acts as liaison with payroll vendor.
- Prepares, monitors, and reconciles funding sources and accounts receivable.
- Prepares journal entries and posts to the general ledger with proper authorization.
- Codes revenue based on appropriate distribution, funding sources and cost accounts.
- Assists with monitoring department electronic files including ensuring completeness and accuracy.
- Responsible for preparing and processing Accounts Payable documents for electronic storage.
- Responsible for maintenance of Finance Department records in storage including preparing documents for storage and reviewing and submitting records for destruction.
- Responsible for monitoring TCOA records in storage to include ensuring new items are properly documented in the system and notifying departments of records that are available for destruction.
- Serves as backup for daily cash receipts and deposit processing.
- Processes work in a manner that creates a complete and evident audit trail. May assist with audit preparation as needed.
- Assists in the preparation of various monthly, quarterly, and annual reports as needed. Creates, maintains, and distributes various reports, spreadsheets, and databases. Completes updates to the allocation spreadsheet.
- Conducts contractor financial assessments, serves as backup for processing reports.
- Tracks assets and equipment and updates insurance as appropriate.
- Examples of job functions listed do not include all tasks which may be found in this position. Duties and responsibilities may be added, deleted, or modified at any time.
Knowledge, Skills & Abilities:
- Commitment to the organization’s missions and goals.
- Computer skills sufficient to learn specific departmental software programs.
- Ability to maintain confidential information regarding all aspects of participant, volunteer, employee, and agency information.
- Ability to work independently or as part of a team.
- Ability to communicate effectively and establish good relationships with management, staff, participants, volunteers, and vendors.
- Ability to represent the Agency in a professional manner.
- Must be able to adjust priorities to meet deadlines in a timely manner.
- Must have proven leadership skills and characteristics.
- Ability to make quick, sound, and effective decisions.
- Working knowledge of budgets, financial resources, and accounting principles.
- Ability to meet department standards with regard to job knowledge, participant focus, initiative, productivity, communication, teamwork, and attendance.
Requirements:
- Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Two years’ experience in an accounting environment is required. Experience in a non-profit environment is preferred.
- Experience & knowledge of Accounting Software and Microsoft Office products.
Working Conditions:
- The work environment is a typical office setting. Safe work practices in regard to office equipment, avoiding trips/falls and fire regulations are required.
- Physical mobility is required for sitting, walking, standing, bending, and lifting/holding/carrying objects of up to 20 pounds. Ability to enter and access information using a computer. Must be able to communicate effectively with participants, co-workers’, volunteers and vendors in person and over the telephone.
- Sensory requirements include exposure to uniform temperatures, conversational noise levels and everyday office activities.
- Mental requirements include the ability to handle varying levels of stress.
Tri-County Office on Aging is an Equal Opportunity Employer
