Administrative Assistant - Charter Schools Office and Thompson Scholars
Grand Rapids, MI (Pew Campus)
Full Time
R102921
This position provides administrative support to the division leadership team, which includes work of charter schools, Thompson and Charter Scholars, data, accountability, communications and K-12 research and innovation.
Job Classification & Benefits:
C5 Level. Minimum starting wage of $24.19 per hour
Comprehensive benefits package including medical, vision, dental, life insurance, generous employer retirement contributions, wellness resources and tuition waiver effective on date of hire.
Essential Functions:
Administration
• Manage and execute projects/programs to ensure successful, timely completion, including planning, coordinating, data analysis, reporting, and recommendations.
• Ensure quality control for tasks, adhering to procedures and meeting accuracy, completeness, and professional standards.
• Prepare and analyze standard reports, using Microsoft Word and Excel (or other software to compile data).
• Schedule appointments and manage calendars for leadership as requested, ensuring regular communication and proactive provision of necessary support.
• Act as a liaison, preparing meeting materials, minutes, programs, updates, and managing relationships with internal/external stakeholders.
• Organize office files, maintain records management, and recommend updates and process improvements for office policies and procedures.
Budget and Finance
• Perform bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures, and preparing budget statements regarding the status of accounts.
• Process all travel and expense requests and facilitate all external contracts and adjunct assignments.
Human Resources Duties
• Serve as liaison to Human Resources, including facilitating the hiring process, maintaining office personnel files, and ensuring confidentiality.
• Developing and maintaining documents and procedures to process adjunct and vendor contracts.
Other Duties
• Other duties as assigned.
Required Qualifications:
• High school graduate or equivalent.
• Minimum of five years of relevant work experience.
• Demonstrated administrative and organizational skills.
• Experience with various computer software applications such as Microsoft Office and/or equivalent.
• Data entry experience.
• Typing and spelling competency with grammar and proofreading skills.
• Possess strong verbal and written communication skills.
• Demonstrated experience to successfully provide quality customer service.
• Demonstrated experience to successfully work independently organize own work and coordinate work activities of others.
• Demonstrated experience to successfully coordinate large projects.
• Demonstrated experience to successfully handle multiple demands efficiently.
• Demonstrated experience in a supervisory role or equivalent.
• Demonstrated experience to successfully organize and prioritize workload.
• Demonstrated experience to handle complex budget records and assist with financial concerns.
• Demonstrated experience to successfully navigate challenging situations in the workplace, while using good judgement.
• Ability to work under pressure and meet deadlines.
• Demonstrated experience to successfully maintain satisfactory work performance and attendance records.
• Ability to maintain positive intercultural and interpersonal relationships.
How to Apply:
Attach your cover letter and resume. The system will allow you to attach these documents electronically. If you have questions about the position or the posting, please contact Leah Breen at mailto:[email protected]. If you need technical assistance, please contact Human Resources at mailto:[email protected] or 616-331-2215.
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment.
Application Deadline:
Application closes May 27, 2025.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Must have the physical stamina to work long hours and/or more than 5 days per week. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The information contained in this job description is for compliance with the Americans with Disabilities Act as amended by the ADA Amendment Act (2008), Section 504 of the Rehabilitation Act of 1973, and other applicable federal and state laws that prohibit discrimination on the basis of disability. GVSU will provide reasonable accommodations to qualified individuals with disabilities upon request. See www.gvsu.edu/affirmative/. TDD Callers: Call Michigan Relay Center at 711 (in State) or 1-800-833-7833 (out of State).
Grand Valley State University is an Antidiscrimination/Equal Opportunity Employer, which includes providing equal opportunity for racial and ethnic minorities, women, protected veterans and individuals with disabilities. University policy extends protections to additional identities.
To apply, visit https://apptrkr.com/6237750
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