THIS POSITION IS ELIGIBLE FOR REMOTE WORK.
Summary:
The Oversight Analyst plays a key role in maintaining and enhancing the integrity of the bank’s cannabis third-party program. Supporting the Third-Party Oversight & Treasury Management Manager, this role is responsible for building and executing ongoing control monitoring for cannabis partners post-implementation. This includes ensuring operational consistency with contractual agreements, regulatory expectations, and risk management standards.
The Oversight Analyst brings strong cannabis banking experience and a deep understanding of third-party oversight, with the ability to design, implement, and adapt controls that support cross-functional accountability across both internal teams and external customers.
Job Duties:
I. Oversight & Risk Monitoring
· Support the development and execution of oversight strategies for cannabis banking partners, beginning post-implementation (after account opening).
· Create, document, and maintain control monitoring frameworks tailored to each partnership based on contractual obligations.
· Identify operational and compliance gaps and escalate concerns based on risk thresholds and frequency.
· Coordinate with internal stakeholders (e.g., Compliance, Treasury, Specialty Banking) to ensure cross-functional adherence to oversight protocols.
II. Daily Tasks
· Review daily cannabis partner data submissions and reporting metrics.
· Validate activity against agreed contractual KPIs and operational standards.
· Track and document exceptions, escalations, and real-time compliance indicators.
· Maintain a daily control checklist to ensure proper execution of oversight items.
III. Weekly Tasks
· Conduct data validation reviews and internal reconciliations.
· Prepare weekly performance reports highlighting trends, gaps, or concerns.
· Attend and document weekly meetings with internal stakeholders or external partners as needed.
· Monitor action items and ensure follow-through on pending issues or escalated items.
IV. Monthly Tasks
· Conduct comprehensive monthly audits of partner performance.
· Assist with the preparation of monthly oversight summaries and reporting packages for leadership.
· Recommend improvements to oversight procedures and controls based on partner performance data.
· Partner with other departments to ensure cross-impacting controls are implemented and executed consistently.
· Support audit-readiness by preparing documentation and compliance evidence.
V. Control Design & Management
· Define and implement tailored control environments per partner based on contractual requirements and product/service complexity.
· Distinguish between standard and custom controls based on risk exposure and service model.
· Collaborate with the Oversight Manager to ensure controls align with broader third-party governance strategies.
· Ensure oversight design accommodates partner-specific nuances while maintaining regulatory soundness.
· All other duties as assigned.
· Adheres to all Federal and State laws and regulations, including the Bank Secrecy Act.
Essential Functions:
· Use of hands or equivalent ability to complete required tasks.
· Vision or equivalent ability to complete required tasks.
· Strong communication skills and a positive attitude.
· Maintain positive relationship with third-party partners — phone and email communication are required.
Experience/Qualifications:
· 5+ years of experience in cannabis banking, third-party oversight, vendor risk management, or a related compliance/risk function.
· Strong working knowledge of cannabis industry regulations, financial services risk frameworks, and contract compliance.
· Proven ability to build, track, and report on control metrics and compliance monitoring.
· Excellent interpersonal, written, and verbal communication skills.
· Highly organized and capable of managing multiple oversight plans simultaneously.
· Experience working with proprietary platforms/software.
· Bachelor's degree in Business, Risk Management, Finance, or a related field.
· Experience collaborating across departments in highly regulated environments.
· Familiarity with BSA/AML, vendor due diligence, or financial crime risk in the cannabis space.
Reports to:
Third Party Oversight and Treasury Operations Manager
Supervises:
None
