Beacon Hill is seeking a Contract Administrator & Proposal Coordinator to support our growing consulting division. This individual will play a key role in two primary functions: contract administration and proposal generation, with additional responsibilities supporting insurance documentation. We are looking for a motivated, detail-oriented professional with a strong background in contracts-especially within the construction, architecture, or engineering industries. This role will work closely with legal, business development, and consulting teams to analyze incoming agreements, streamline internal responses, and generate high-quality proposal documents in response to complex RFPs. You'll help lay the foundation for scalable processes as we grow our team and services. Key Responsibilities: 1 Contract Administration (Primary Function) * Review and analyze incoming contracts from architects, consultants, and related stakeholders. * Collaborate with the legal team to build a database of standardized responses for recurring contract terms. * Annotate contract documents, identify areas for negotiation or clarification, and draft preliminary responses. * Contribute to the development of internal contract review procedures and best practices. * Maintain organized records of contracts, revisions, and communications. 1 Proposal Generation (Primary Function) * Review large-scale RFP documents (often 200+ pages) and extract critical requirements. * Draft and assemble proposal responses in collaboration with business development and technical leads. * Ensure proposals meet compliance, branding, and technical accuracy standards. * Assist in developing a repository of reusable proposal content and templates. 1 Certificate of Insurance (Secondary Function) * Support the team in handling certificate of insurance requests and documentation as needed. Required Skills: * 3+ years of contract administration experience, ideally in the construction, architectural, engineering, or consulting industries. * Strong understanding of contract language, legal terms, and typical agreement structures in a technical environment. * Experience reading, analyzing, and commenting on contracts with support from legal counsel. * Experience working with architects, general contractors, or technical consultants. * Familiarity with RFP processes and experience developing detailed proposal documents. * Strong organizational and documentation skills with high attention to detail. * Ability to manage multiple priorities and work with various stakeholders. * Self-starter with interest in helping shape and implement new processes. Desired Skills: * Working knowledge of construction-related terminology and project documentation. * Familiarity with insurance certificate requirements and documentation processes. * Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Adobe InDesign, and basic database tools. * Experience with CRM or content management tools such as SharePoint or D365 Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Beacon Hill Technologies, a premier National Information Technology Staffing Group, provides world class technology talent across all industries utilizing a complete suite of staffing services. Beacon Hill Technologies' dedicated team of recruiting and staffing experts consistently delivers quality IT professionals to solve our customers' technical and business needs. Beacon Hill Technologies covers a broad spectrum of IT positions, including Project Management and Business Analysis, Programming/Development, Database, Infrastructure, Quality Assurance, Production/Support and ERP roles. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future™
To view the full job description, click here
