Event and Administrative Coordinator
Position Overview
Our non-profit client is looking for a freelance Event and Administrative Coordinator to help their team. The Event and Administrative Coordinator will be responsible for helping with planning, organizing, and executing a variety of events while also providing administrative support to ensure the smooth operation of the office. This role is crucial for enhancing the overall efficiency of the organization and ensuring that events run seamlessly.
Details:
- Freelance through September with the possibility to extend or transition to full time
- Hybrid in Detroit, MI/Wayne County
- 40 hours a week
- Ideal start is May 1st
Key Responsibilities
- Provide proactive administrative support to the Executive Assistant, helping ensure they are well-equipped with the resources and information needed to carry out their responsibilities smoothly
- Planning, implementation and follow-up for all Agency events and associated activities, including; Assisting with event logistics, including venue research, vendor coordination, catering, and event setup/teardown
- Manage aspects of volunteer coordination, including but not limited to, staffing, recruitment, supervision, and acknowledgement.
- Managing calendars, scheduling appointments, preparing reports and documents, and handling correspondence
- Helping with the development and distribution of marketing materials, event promotion, and communication
- Additional support for Communications and leadership team as needed
Qualifications
- Proven experience in an administrative support and/or event coordination role for large corporations or events
- Reliable transportation to get to events
- Ability to help set up events
- Strong organizational and time management skills with the ability to handle multiple tasks and prioritize effectively
- Excellent written and verbal communication skills, with a professional and approachable demeanor
- Proficient in Google Suite, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools
- Ability to maintain confidentiality and exercise discretion when handling sensitive information
- Strong attention to detail, with the ability to anticipate needs and proactively address challenges
- Comfortable working both independently and collaboratively in a dynamic and team-oriented environment
- Enthusiastic, flexible, and eager to learn
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment.
Benefits
Creative Circle's Freelance Employee benefits package includes eligibility for Minimum Essential Coverage (MEC) medical plan, dental/vision/term life package, discount prescription program, critical illness, accident, tele-behavioral health, and 401(k) plan. Sick leave is provided to Candidates whose assignment work location is in a state or city subject to sick leave laws. A Minimum Value (MV) PPO medical plan, Employee Stock Purchase Plan, and paid holiday eligibility are based on length and dates of service.
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
[email protected]
**Please do NOT change the email subject line in any way. You must keep the JobID: : TF5-1849440 -- in the email subject line for your application to be considered.***
Tara Freihofer - Recruiter
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 04/17/2025 and applications will be accepted on an ongoing basis until the position is filled or closed.
Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law. Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. United Healthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Creative Circle.
