| Position Title: | Secretary Level 2 | |
| Location: | Big Rapids (Main Campus) | |
| Department: | 95200 - Jim Crow Museum | |
| Advertised Salary: | $17.69 hourly rate pursuant to the FSU and CTA/MEA-NEA agreement | |
Benefits:
| Please see the following link for a list of benefits offered with this position. Clerical Tech Association (CTA) | |
| FLSA: | Non-Exempt | |
| Temporary/Continuing: | Continuing | |
| Part-Time/Full-Time: | Full-Time | |
| Union Group: | Clerical-Technical Association (MEA-NEA) | |
| Term of Position: | 12 Month | |
| At Will/Just Cause: | Just Cause | |
| Summary of Position: | • This position will provide full-time continuing clerical support to the Jim Crow Museum. | |
| Position Type: | Staff | |
| Required Education: | • Satisfactory completion of two years college or equivalent such as military, technical training, or business/technical schooling.
• The requirements listed above are representative of the knowledge, skill, and/or ability required.
• Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education. | |
| Required Work Experience: | • Two years full-time secretarial work experience to include bookkeeping, and customer relations. Proficiency with Microsoft Office Products, specifically Word and Excel. | |
| Required Licenses and Certifications: | | |
| Physical Demands: | - Office Environment
- Bending
- Carrying
- Moving
- Lifting
- Pulling/Pushing
- Repetitive movement
- Standing
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| Additional Education/Experiences to be Considered: | • A bachelor’s degree.
• At least one year of work experience in cultural resource management.
• Prior experience in areas related to the civil rights era: race, ethnicity, and discrimination.
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| Essential Duties/Responsibilities: | • Perform any/all duties as defined in the Secretary, Level 1 position description.
• Responsible for answering routine correspondence including phones, emails, and social media inquiries. Draft non-routine correspondence for review and approval of supervisor.
• Assist with the scheduling of museum tours.
• Prepare and maintain information for documents such as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management.
• Demonstrates an understanding of diversity, equity, inclusion and belonging, especially in working relationships with students, faculty, staff, and community members.
• Support, promote, and develop university student enrollment and retention initiatives.
Coordinate gate admission and ticketing..
• Assist with the supervision of student employees.
• Assist with the coordination of the museum membership program with other departments.
• Input, retrieve, download and output information utilizing a computer to access various software programs and systems.
• Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
• Coordinate activities with other departments.
• Maintain the established filing and documentation systems.
• Plan expenses and monitor travel budget for staff.
• Assist with the processing of gift paperwork.
• Participate in professional development activities, such as continued education and training in secretarial software skills, and museum related content.
• Participate in the hiring and on-boarding process other employees.
• Serve as the contact person for outgoing traveling exhibit loans.
• Communicate with borrowing institutions to schedule exhibit rental, contracts, payments, and shipping.
• Work with the collections manager to secure outgoing loan paperwork and coordinate maintenance as needed.
• Manage the gift store inventory and sales.
• Manage monetary deposits and donations.
• Provide clerical support for budget management, tracking, and expense reports.
• Coordinate staff travel arrangements and expenses as needed.
• Event management for museum special events.
• Provide clerical support for museum daily operations as needed.
• Any other duties assigned within the position classification area.
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