Department Assistant, Athletics (pt)
Position Title
Department Assistant, Athletics (pt)
Position Type
Classification
Pay Grade 12
Department
Athletics
Division
Discipline
Work Schedule
This part-time support staff role works year-round Monday through Thursday, 8:30 a.m. to 2:30 p.m. Flexibility to work Fridays and/or extended hours is expected, as needed by the department or College.
Position Summary
This multifaceted role supports the Athletics Department through detailed documentation management and assisting administrators with student-athlete progress and recognition.
Serving as the primary point of contact, this role ensures seamless communication with visitors, student-athletes, coaches, and other personnel while providing exceptional customer service. Administrative duties include answering calls, sorting mail, managing office supplies, filing, and handling email correspondence.
In addition, responsibilities include preparing check requests, payroll forms, and other documentation, as well as tracking and monitoring expenses and departmental budgets. This role also handles account receivables and contributes to department-wide projects such as fundraising, alumni relations, and athletic events requiring administrative support.
By delivering essential administrative and operational support, this position plays a critical role in the successful execution of department and college strategies and objectives.
This part-time role, reporting to the Assistant Athletic Director, is assigned at Kellogg Community College's Miller Gym located on the North Avenue campus in Battle Creek, Michigan.
KCC Equity Statement
At Kellogg Community College, we are committed to creating an inclusive environment where we foster respect for others and our differences, support cultural understanding, demonstrate ethical behavior and champion social justice. We will accomplish this by:
• Deepening our understanding of diversity, equity and inclusion through learning, engagement with others and personal reflection;
• Valuing the lived experiences and perspectives of others while nurturing and understanding the differences between us;
• Rejecting all forms of prejudice, discrimination and racism; and
• Advancing integrity, justice and civility among and between us.
Physical Demands
The job responsibilities are performed in an office area and presentation venues. Travel by car required. The job has intermittent periods during which continuous physical exertion is required, such as independent mobility between work areas, standing, sitting, stooping, bending, climbing, lifting material or equipment, some of which may be heavy or awkward (8 - 45 pounds). Typically requires regular use of one or more physical senses of medium intensity and long duration. Must meet reasonable deadlines, quotas or demands for accuracy, and may be involved in some mildly unpleasant situations.
Minimum Qualifications
• Some post-secondary education AND one (1) year of relevant experience OR two (2) years of relevant experience. At the time of application, attach unofficial transcripts showing successfully completed coursework, if applicable.
• Ability to work with Microsoft Word, Excel and Outlook or similar level applications at an intermediate level.
• Ability to multi-task with attention to detail.
• Ability to work independently with minimal supervision.
Preferred but not Required
• Associate degree or successful completion of equivalent post-secondary credits from an accredited college/university.
• Experience working in an athletic setting.
• Ability to arrange meetings and coordinate facility events.
Proposed Salary
According to the published support staff salary schedule, Classification Pay Grade 12, 2024-2025 hourly wage range, step one $18.09 to step six $23.92. Internal applicants may refer to Article 22, Section 5C.
Special Instructions to Applicants
To be considered, all required materials must be submitted no later than Monday, May 12, 2025, at 9:00 a.m. EST, and it is the responsibility of the applicant to ensure all required materials are submitted by the closing date and time. Only online applications will be accepted - any paper applications will be rejected and returned to the applicant. As part of the interview process, applicants will be given a skills test. If you have questions regarding our online application process, please call 269 565-2074 or e-mail [email protected].
To apply, visit https://apptrkr.com/6162250
Projected Hire Date
External Posting Date
04/22/2025
External Closing Date
05/12/2025
External Closing Time
9:00 a.m. EST
Internal Posting Date
04/15/2025
Internal Closing Date
04/22/2025
Job Duties
Essential Function: Athletic Department Tracking
Description:
• Process, update, and maintain documentation related to:
• athlete eligibility,
• athlete scholarships,
• team rosters,
• season schedules,
• home game contracts, and
• officials' pay.
• Assist Athletics administrators with athlete academic progress reports.
• Order, maintain, and archive the athletic awards and recognition of teams and student athletes.
Essential Function: Department Reception and Support
Description:
• Serve as the primary point of contact for visitors, student-athletes, coaches, and other personnel.
• Answer phone calls, direct inquiries, and provide excellent customer service.
• Sort and process mail, manage office supplies, and assist with filing and other clerical duties.
• Handle a variety of email correspondence and assist with managing calendars and communications for the administrators and full-time coaches, as needed.
Essential Function: Payroll, Financial Documentation, and Budget
Description:
• Prepare check requests, payroll forms and other documentation as needed.
• Assist with, track, and monitor expense documentation and reporting.
• Monitor departmental budgets.
• Receive and process departmental account receivables.
Essential Function: Special Projects and Department Needs
Description:
• Help with department-wide special projects, such as fundraising initiatives, alumni relations, and other athletic-related events that require administrative support.
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