Executive Assistant to the Vice President for Student Affairs
Position Title
Executive Assistant to the Vice President for Student Affairs
Position Type
Classification
Manager 2 - Administration
Department
Student Affairs (DEPT)
Division
Discipline
Work Schedule
This full-time administration position will work Monday through Friday, 8:00 a.m. to 5:00 p.m. with extended hours as necessary.
Position Summary
The Executive Assistant to the Vice President of Student Affairs (VPSA) at Kellogg Community College (KCC) provides high-level administrative support to the VPSA and serves as a critical liaison between the VPSA's office, campus departments, external partners, and the student body. This role demands a deep understanding of the College's Student Affairs Division operations, exceptional organizational and communication skills, and the ability to manage sensitive and confidential information with the utmost discretion.
The Executive Assistant is a proactive and adaptable professional who thrives in a fast-paced environment. They must demonstrate creativity, flexibility, and fiscal responsibility, along with excellent judgment and strong written and verbal communication skills. The ideal candidate is detail-oriented, results-driven, and solution-focused, with a commitment to continuous improvement. While operating with minimal supervision, this individual will maintain open and effective communication with departmental leadership and uphold high standards of confidentiality.
This full-time administrative position oversees the daily operations of the VPSA's office, including planning and executing events such as meetings, conferences, trainings, retreats, and the College's annual Commencement Ceremony. The Executive Assistant acts as the primary contact for faculty, staff, and students, addressing and resolving issues or concerns before they escalate to the Vice President.
Additional responsibilities include coordinating institutional compliance with federal and state laws related to sexual harassment, discrimination, and student conduct (including Title IX), managing student code of conduct and threat assessment cases, and maintaining critical technology platforms. The Executive Assistant ensures the accuracy of division web pages and aligns them with college policies and procedures.
Kellogg Community College is located in Battle Creek, Michigan, a community of approximately 54,000 people. Leisure activities, natural resources and learning opportunities provide a foundation for residents. Located along the I-94 interstate, Battle Creek is within 30 minutes of Kalamazoo, 60 minutes of Lansing and Grand Rapids and within three hours of Detroit, Chicago and Indianapolis.
KCC Equity Statement
At Kellogg Community College, we are committed to creating an inclusive environment where we foster respect for others and our differences, support cultural understanding, demonstrate ethical behavior and champion social justice. We will accomplish this by:
• Deepening our understanding of diversity, equity and inclusion through learning, engagement with others and personal reflection;
• Valuing the lived experiences and perspectives of others while nurturing and understanding the differences between us;
• Rejecting all forms of prejudice, discrimination and racism; and
• Advancing integrity, justice and civility among and between us.
Physical Demands
The job responsibilities are performed in an office area and presentation venues. Travel by car required. The job has intermittent periods during which continuous physical exertion is required, such as independent mobility between work areas, standing, sitting, stooping, bending, climbing, lifting material or equipment, some of which may be heavy or awkward (8 - 45 pounds). Typically requires regular use of one or more physical senses of medium intensity and long duration. Must meet reasonable deadlines, quotas or demands for accuracy, and may be involved in some mildly unpleasant situations.
Minimum Qualifications
• Bachelor's degree from an accredited college or university or equivalent formal training - at the time of application, attach unofficial transcripts showing coursework completed and degree conferred.
• Minimum of three (3+) years of related experience.
• High technical proficiency in MS Office/365 including Teams and One Drive.
• Excellent listening, written, and verbal communication and the ability to tailor messaging for diverse audiences.
• Experience working with a diverse population.
• Demonstrated ability to efficiently and independently multi-task, managing time and projects successfully.
• Demonstrated discretion and confidentiality when dealing with sensitive information.
• Strong organizational skills, attention to detail, planning, and the capacity to handle multiple priorities simultaneously.
• Collaborative mindset and the ability to build effective working relationships across all levels of the organization.
• Flexibility and adaptability to accommodate the changing needs and demands of a fast paced, dynamic environment.
Preferred but not Required
• Master's degree in a related field from an accredited college or university.
• Experience as a Title IX investigator or similar investigative experience.
• Familiarity with Informer, Maxient, Acalog and/or WordPress.
Proposed Salary
According to the Kellogg Community College Hay Administrative Compensation program, the 2024-2025 annual salary range for a Manager 2 position, $53,456 to $66,818 to start.
Special Instructions to Applicants
To be considered, all required materials must be submitted no later than Monday, May 5, 2025, at 9:00 a.m. EST, and it is the responsibility of the applicant to ensure all required materials are submitted by the closing date and time. Only online applications will be accepted - any paper applications will be rejected and returned to the applicant. As part of the interview process, applicants will be given a skills test. If you have questions regarding our online application process, please call 269 565-2074 or e-mail [email protected].
To apply, visit https://apptrkr.com/6153266
