The AP/Purchasing Specialist acts as a member of the finance department who performs routine financial and accounting tasks. The position is responsible for purchasing, preparing reports, maintaining general ledgers and accounts payable files and generating payment for these accounts. The specialist must possess the skills and knowledge necessary to execute these job responsibilities. The AP/Purchasing Specialist reports to the Chief Financial Officer.
ESSENTIAL DUTIES and RESPONSIBILITIES include but may not be limited to the following:
- Reports to work on time, as scheduled and at the assigned location.
- Demonstrates the skills and expertise for assigned finance duties to include but not limited to the accounts payable process, assigning the appropriate GL distribution, and completion of agency bank deposits.
- Becomes knowledgeable in the agency’s accounting policies and software while developing technical and functional expertise.
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- Effectively manages work duties ensuring delivery of accurate and quality outcomes.
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- Works with Gleaners Food Bank to organize and maintain Luella’s Pantry.
- Responsible for purchasing office supplies, following appropriate agency procedures and policies for purchase orders and approvals and utilizing the most cost effective vendors.
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- Helps colleagues and other departments as needed, demonstrating team collaboration.
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- Familiar with the agency’s network structure, demonstrating commitment to the mission of the organization’s mission and values.
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- Uses effective written and oral communication with staff, vendors and the community.
- When appropriate, completes all other duties as assigned in a reasonable established timeframe with quality expectations.
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COMPETENCIES
Critical Thinking - Consistently identifies and applies relevant information to their work and is able to learn additional skill sets by utilizing the following:
- Gathering information
- Applying Information
- Adaptability
The staff accountant utilizes problem solving to effectively eliminate barriers, challenges and increase the overall performance of the accounting department.
Communication – Uses effective written and oral communication with internal staff, vendors and the community served. Possess ability to inquire and listen to demonstrate understanding of agency needs by utilizing the following skills:
- Communication approach
- Inquiry and listening
- Collaboration
The staff accountant collaborates with colleagues and external entities utilizing clear and concise communication and professionalism.
Ownership & Quality of Work - Demonstrates the ability to strive for accuracy in accounting duties, ensuring correct accounting periods when posting A/P processes by applying the following skills:
- Taking ownership
- Maintain high quality & standard of work
The staff accountant efficiently manages their work load, consistently meets required timeframes and ensures the highest quality of work and performance.
Organization Systems & Knowledge - Collaborates with other departments and works to understand agency philosophy, goals and vision by application of the following:
- Understanding the context
- Applying knowledge to situations
The staff accountant works collaboratively with all internal departments and external vendors to understand how the organization operates and the vision and mission of LBS.
QUALIFICATIONS - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE – Bachelor’s Degree in Business, Accounting or 5 years’ experience preferred. Must be proficient in Word and Excel.
CREDENTIALING/LICENSURE - Valid State of Michigan Drivers License required.
PHYSICAL DEMANDS - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
