Thomson Reuters provides intelligent information and solutions for law firms of all sizes, corporations, government agencies, tax and accounting firms, and academic institutions. The Procurement and Proposal Management (PPM) team is an integrated shared service organization dedicated to coordinating proposal responses to formal government, corporate, and law firm solicitations (e.g., RFPs, RFIs), as well as responding to customer inquiries such as forms, certifications, and disclosures. Our work environment is collaborative, flexible, fast-paced, and deadline driven. We are currently seeking a Senior Proposal Manager to join our PPM team.
The Senior Proposal Manager position includes responsibilities from multiple job roles that are often distinct positions at other companies, including the following:
Proposal Manager: Managing the RFP response process from the time a solicitation is received through contract award.
Proposal Writer: Creating proposal-related materials used in response to formal customer proposal requests.
Proposal Coordinator: Scheduling, facilitating, and leading bid strategy sessions with the RFP response team.
Knowledge Manager: Contributing to the growth and maintenance of the electronic repository of content (that can be leveraged for future RFPs and inquiries from customers) by submitting new content/content feedback as part of post-submission bid process to the PPM Knowledge Manager.
Response Strategist: Evaluating and understanding specific customer requirements to create compliant and compelling proposals. This includes helping the RFx response team to strategically frame our proposals to give Thomson Reuters the greatest chance of winning RFx contract awards.
We are looking for a flexible and organized person who can adapt quickly to changing requirements and who has the focus to meet challenging deadlines. The person also needs to work independently and collaboratively with integrity and possess a drive to constantly improve themselves and the team.
About the Role
In this opportunity as Senior Proposal Manager, you will:
Understand requirements of formal solicitations (RFP/RFQ/RFIs) and other procurement vehicles from government entities (federal/state/local), corporations, and law firms.
Lead proposal teams for complex and strategic responses. This involves scheduling, facilitating, and leading bid strategy sessions with the RFP response team; creating detailed project management plans (as needed); assigning action items/deliverables; ensuring all proposal deadlines (internal and external) are met; and providing both bid strategy and procurement advice.
Investigate previous proposal efforts related to a customer, including performing a comparison of previous RFx documents and proposal responses.
Collaborate heavily with key internal business partners (e.g., sales organization, finance, legal counsel) to drive the proposal strategy and create a compelling proposal.
Communicate with customers regarding procurement-related issues (e.g., clarification requests, proposal revisions, post-award items). For procurement integrity purposes, proposal managers serve as the primary points of contacts with our U.S. federal, state, and local government customers dealing directly with U.S. government procurement/contracting officers during the RFP process through contract award.
Generate complete, accurate, and customer-centric proposal responses (including forms) that comply with solicitation requirements.
Review final proposal documents for responsiveness to evaluation factors and comprehensiveness.
Ensure successful delivery of proposal submission (via email, bid sites, and/or print and ship) by the stated proposal deadline.
Ensure all project-related documents (e.g., RFx documents, proposal response documents, award notifications, contract documents) are saved in the proper project folders for business and archiving purposes.
Provide procurement advice, proposal guidance/assistance as needed to internal business partners.
Mentor less-experienced Proposal Managers and other team members.
Other Responsibilities
Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow (e.g., assisting with the creation of onboarding materials for new products).
Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
Lead and/or assist with miscellaneous projects as needed, including the development of additional proposal resources (e.g., templates) to improve efficiency and consistency.
Incorporate the use of approved generative artificial intelligence (AI) tools in completion of proposals as well as throughout daily tasks and projects.
Depending on project workflow, Senior Proposal Managers may be required to complete additional tasks for their projects that would normally be completed by other team members, including the following:
Accurately incorporate edits from SMEs, business partners, and reviewers.
Coordinate and produce final proposal documents (hard copy and electronic).
Work with the Knowledge Manager to help maintain and enhance our electronic repository of standard proposal content and questions used to efficiently respond to solicitations and other... For full info follow application link.
As a global business we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
