Senior Buyer
The purpose of this position is to arrange for the purchase of assigned commodities and services on behalf of the Detroit Housing Commission. Work includes reviewing requests, talking to vendors and department officials, examining price, suitability, and availability of items or services, comparing specifications, and reviewing alternatives. Work is performed independently under the general supervision of the Procurement Manager.
Publishes solicitations. Arrange and conduct Pre-bid/Pre-proposal Conferences. Prepare Contractual agreements. Assist with contract administration.
EDUCATIONAL REQUIREMENTS
? A Bachelor’s degree in business administration, public administration, or closely related field
EXPERIENCE REQUIREMENTS
? 3 years of progressively responsible experience in procurement and contracting for a public (government) agency or large corporation that has a formalized procurement process whereby procurement actions and contract award recommendations must be justified and documented in writing with increasingly responsible buying and contract administration experience
? An equivalent combination of education and experience may be considered
OTHER REQUIREMENTS
? Must have or be able to acquire a valid state driver’s license
? Must pass federal, state, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider
? Must be insurable under the agency’s insurance policy
? Must be bondable and have a satisfactory work history
KNOWLEDGE
? Knowledge of contract administration and demonstrated experience in project type work
? Knowledge of the principles and practices of contract negotiation
? Knowledge of the principles and practices of project management, design, and construction management
? Knowledge of contract administration and demonstrated experience in project type work Knowledge of the principles and practices of procurement as identified by Code of Federal Regulations, HUD and DHC procurement policy manuals, guides and handbooks, and the Uniform Commercial Code
? Knowledge of HUD, and other federal, state, and local policies, procedures, and regulations related to the operation of a public housing authority regarding procurement
? Knowledge of the principles and practices of procurement as identified by HUD and other federal
? Knowledge of standard office procedures
? Knowledge of modern office equipment including computer, fax, copier, telephone system
? Knowledge of and skill in using Microsoft Office Suite (Word, PowerPoint, spreadsheet and database building in Excel and Access) and other standard office and productivity software in use at DHC
? Knowledge of the principles and practices of automated information systems and data processing
? Knowledge of customer service principles and practices
? Knowledge of HUD rules and regulations that apply to property management: Fair Housing Laws, Michigan Real Estate Landlord-Tenant Law, OSHA Standards, Local and State Building Codes
? Knowledge of HUD regulations and guidelines relating to Housing Quality Standards (HQS) and State and Local building and occupancy laws or regulation
? Knowledge of DHC’s Administrative Plan and related policies and procedures
? Knowledge of assigned commodities and services including sources of supply, markets, price trends, grades, and qualities
? Knowledge of common business practices relating to the purchase, pricing, terms, shipment, taxes, and payment for commodities and services
? Knowledge of the principles and practices of budgeting and budget administration
? Knowledge of report preparation techniques
? Knowledge of the principles and practices of demolition
? Knowledge of the principles and practices of community and supportive services
REQUIRED ABILITIES
? Analyze situations
? Attend to details
? Communicate verbally
? Communicate in writing
? Concentrate
? Identify problems
? Initiate
? Manage pressure
? Motivate
? Multi-task
? Organize
? Problem solve
? Think creatively
? Act independently
REQUIRED SKILLS
? Analyze invoices, purchase orders and requisitions accurately
? Interpret and apply regulations to department specific policies
? Master position-specific software
? Operate a computer to perform various work-related tasks
? Operate standard office equipment
? Understand and apply HUD organizational rules, instructions, policies and procedures appropriately
? Plan, organize, complete or assign work and special projects in order to meet organizational goals
? Plan, organize, coordinate, and follow through on work projects to ensure efficiency
? Read and understand department specific documentation, and policies and procedures
? Apply accounting principles and practices
? Communicate effectively orally or in writing with relevant stakeholders, internal and external, from a variety of backgrounds
? De-escalate and diffuse volatile situations
? Develop and maintain effective working relationships with stakeholders to accomplish organizational goals
? Forge strategic partnerships with relevant stakeholders
? Perform mathematical calculations with speed and accuracy
? Provide high level, quality customer service both internally and externally
? Resolve stakeholder complaints effectively
? Respond effectively to sensitive inquiries or complaints
SUPERVISORY RESPONSIBILITIES
? No direct employee supervisory responsibilities
REPORTS TO
? Sr. Buyer
