The Procurement Compliance Officer will have hands-on experience in compliance with HUD,
Davis-Bacon and Related Acts, Michigan State Prevailing Wage Act, and Equal Opportunity
regulations and policies for construction and professional services contracts. This position will
evaluate the effectiveness of contracted goods and services and implement and administer
programs of compliance with federal and state labor standards including, but not limited to HUD,
The position will also recommend appropriate action to effect compliance and non-complianceseek appropriate non-compliance measures. The incumbent will prepare and distribute program
performance reports and is responsible for developing and monitoring the National Housing
Authority’s (NHA’s) overall contract compliance review of open contracts, strategy, and
processes to ensure that all applicable policies, laws, and other requirements of legal, regulatory,
Federal, and State entities having oversight authority are met. This position will interpret
applicable laws, regulations, and guidelines to ensure NHA has a compliant program and provide
provides education and training to departmental staff and vendors, supervise subordinates in
the performance of this work, and respond to ad hoc requests for data and information. This
position will also support the broader goals of the NHA, including providing backup to routine
and non-routine procurement activities and performing special projects. This position will also
track and monitor vendor performance centrally. This position will report to the Procurement
Director, and duties may include assisting the Department as needed.
EDUCATIONAL REQUIREMENTS
? Bachelor’s degree in business administration, public administration, supply chain
management, or related field, or a combination of education and experience may be
considered.
EXPERIENCE REQUIREMENTS
3 – 5 years of progressively responsible experience in procurement and contracting for a
public (government) agency or a large corporation that has a formalized procurement process
whereby procurement actions and contract award recommendations must be justified and
documented in writing with increasingly responsible buying and contract administration
experience, preferred.
Understanding and proven results in the key procurement activities:
o Identify the need.
o Create and submit a purchase request.
o Evaluate and select suppliers/vendors.
o Negotiate the terms.
o Finalize the contract.
o Implement the contract.
o Manage the supplier.
? Deep knowledge of HUD and other regulations as mentioned above
OTHER REQUIREMENTS
? Must pass federal, state, and local criminal investigation clearances, and pass a drug
screening test administered by the Commission or its designated provider.
? Must be insurable under the agency’s insurance policy.
? a valid State of Michigan Driver’s License,
? be bondable.
KNOWLEDGE
? Knowledge of HUD, and other federal, state, and local policies, procedures, and
regulations related to the operation of a public housing authority regarding procurement.
? Knowledge of the principles and practices of procurement as identified by HUD and
other federal guidelines.
? Knowledge of the principles and practices of budgeting and budget administration
? Knowledge of supervisory methods within a HUD structure.
? Knowledge of report preparation techniques
? Develop and implement procurement strategies to optimize cost savings and
operational efficiency.
? Identify and evaluate potential vendors and suppliers based on quality, price, and
reliability.
? Negotiate contracts and agreements with vendors to secure favorable terms and
conditions.
? Oversee the procurement process, including requisition, sourcing, purchasing, and
delivery.
? Monitor supplier performance and resolve any issues or disputes that may arise.
? Collaborate with internal stakeholders to understand their procurement needs and
requirements.
? Stay abreast of market trends, economic factors, and regulatory changes that may
impact procurement.
? Lead and mentor the procurement team, providing guidance and support to achieve
departmental goals.
REQUIRED ABILITIES
? Act independently
? Analyze situations.
? Attending details.
? Communicate verbally.
? Communicate in writing.
? Concentrate
? Empathize
? Identify problems.
? Initiate
? Managing pressure.
? Motivate
? Multi-task
? Problem solved.
? Think creatively.
? Ability to interpret and apply insurance regulations as applicable to procurement
policies.
? Ability to identify data to analyze for inclusions in report submissions.
? Ability to manage work through planning, organizing, delegating, and checking for
completion of routine work and special projects to meet organizational goals and
deadlines.
? Ability to develop, establish, and maintain effective working relationships with
employees, officials, and the public. Ability to establish and maintain effective working
relationships with supervisors, co-workers, persons from other departments, and
vendors.
? Ability to operate most standard office equipment such as fax machines, copiers,
calculators, computers, etc.
? Ability to understand oral and written instructions.
? Ability to analyze invoices, purchase orders, and requisitions.
REQUIRED SKILLS
? Skilled in the use of personal computers
? Considerable knowledge of principles in areas such as procurement, compliance,
construction law, business law, or other public procurement policies in a state or federal
environment.
? Strong contract drafting and negotiation skills.
? Ability to design and implement departmental and institutional policies and procedures.
? Strong leadership, organizational, project management, and planning skills with the
ability to meet deadlines and facilitate solutions in a fast-paced environment.
? Demonstrated leadership skills and a commitment to mentoring, coaching, and
developing a team.
? Strong interpersonal and persuasive skills with the ability to work effectively with all
levels of employees and management.
? Excellent written and verbal communication skills.
? Highly skilled in Office 365 tools (Word, Excel, PowerPoint)
SUPERVISORY RESPONSIBILITIES
? No direct employee supervisory responsibilities
REPORTS TO
? Procurement Director
