Nature of Work
The City of Grand Rapids offers a highly collaborative environment where we support one another to elevate quality of life through excellent city services. As a Human Resources Assistant, you'll be part of a team that is innovative and collaborative. We pride ourselves at building a customer service focus while imbedding equity and sustainability in our processes. You’ll work within a busy, friendly environment that values your ideas, perspective and input.
In addition to a dynamic work culture, we offer great benefits: medical, dental, and vision coverage starting Day 1, a 401a contribution with employer matching, paid vacation and sick time, 12 paid holidays, paid parking (if applicable), and more. You’ll also have access to tuition reimbursement, wellness incentives, paid parental leave, and an Employee Assistance Program with free mental health counseling.
Join us in supporting a thriving community while growing in your career!
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Administrative Support
Maintains accurate, up-to-date records pertaining to employee incentive programs; answers incentive-related questions as needed; maintains records on all active and inactive employees
Prepares agenda and minutes for Civil Service Board meetings; serves as the principal administrative support for the Civil Service Board operations that has Charter Responsibilities (CSB)
Provides technical assistance to Human Resources staff, departments, and the general public as needed; performs various administrative duties, including paying invoices, ordering supplies, and coordinating events
Orders and maintains office supplies and equipment; receives and processes invoices; manages and distributes mail, correspondences, and documents; prepares, packages, and mails letters and other correspondences; copies, retrieves, and distributes files, records, reports, and other written documents as appropriate; prepares requisitions and purchase orders; may perform limited to complex inventory functions
Maintains a calendar of schedules, meetings, and events; plans, organizes, and coordinates meetings, special events, training, travel, appointments, and facility room use.
Recruitment & Selection
Reviews employment applications for seasonal employees; conducts Civil Service testing, coordinates interview schedules, including arranging interviews with candidates and interview panels
Posts job notices on the City’s website, job boards, and other relevant platforms; ensures job listings are kept up-to-date and accurate.
Conducts reference checks, background verifications, and other pre-employment screening activities
Tracks and logs employment requisitions.
Assist in sourcing candidates through various channels, such as job boards, social media, and professional networks.
Addresses candidate inquiries and acts as a point of contact during the recruitment process; ensures a positive candidate experience by providing timely communication and support throughout the hiring process
Data Management
Maintains electronic and manual filling systems according to prescribed departmental procedures
Helps identify areas for process improvement and streamline Human Resources operations.
Minimum Training and Experience
Required Education and Experience
High School diploma
--AND--
At least two (2) years of directly related experience.
--OR--
Any equivalent combination of training, education, and experience that provides the required skills, knowledge, and abilities
