The North America (NA) Agriculture Agroforestry Contracts Coordinator is responsible for a variety of activities in support of the program's approved tactics. They ensure timely and accurate payments including but not limited to vendors, project partners, and farmers who have met contractual obligations to implement agroforestry practices. The Coordinator provides technical leadership and support to plan, direct, and implement effective processes for managing contracts and payments, and leads communication efforts related to their execution. They will schedule and coordinate virtual and in-person meetings with vendors, project partners, and/or producers as necessary to provide updates on process requirements. Duties may include assisting in the development of reports by collecting, assembling, and analyzing various types of programmatic data (both internal audiences and external project partners and funders). The Coordinator will handle inquiries about program activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. They may communicate on behalf of their supervisor with internal and external sources including staff, donors, vendors, and businesses to coordinate arrangements, convey information, and ensure successful execution of the program.
Responsibilities & Scope:
- Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
- Demonstrate sensitivity in handling confidential information.
- May be responsible for the work of peers on project teams; and gaining cooperation from partners and other TNC teams.
- Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS/USDA) requirements; decisions may bind the organization financially or legally.
- Financial responsibility may include working within/managing a budget; processing invoices and transfers; and negotiating and contracting with vendors and other partners.
- Manage projects with several variables - set realistic deadlines, manage a timeline, and ensure accountability.
- Work is diversified and may not always fall under established practices and guidelines.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Occasional domestic travel for multi-day retreats.
- Working long/flexible hours as needed to coordinate with staff spread across the US.
This is a full-time, remote position based at a home office within the U.S. It is currently funded for approximately three years with the possibility to extend.
WE'RE LOOKING FOR YOU
Are you looking for a career to help people and nature? Guided by science, TNC creates innovative, on-the-ground solutions to our world's toughest challenges so that people and nature can thrive together. The North America Agriculture Team is looking for a mission-driven, administrative professional who is at their best when managing multiple deadlines and providing great service while maintaining an unwavering attention to detail. The ideal candidate will possess exceptional written and verbal communication and collaboration skills to draft error-free contracts and agreements and explain complex concepts. They like to interpret and evaluate information to develop creative solutions and enjoys building relationships with a wide range of people to achieve a common goal. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team!
WHAT YOU'LL BRING
Minimum Qualifications:
- Bachelor's degree and 3 years related experience; or equivalent combination of education and experience.
- Experience generating reports and analyzing and interpreting the data.
- Experience managing and implementing multiple projects.
- Experience with business process analysis and/or improvement.
- Experience with current technology in relevant field.
- Experience working with cross-functional teams.
