Nature of Work
The purpose of this job is to provide professional level administrative support services to a department head or other administrative position. Manages assigned projects. Work as staff liaison to the various departmental divisions and programs and outside agencies; may act as staff liaison with the media. In some instances, this position will have supervisory responsibility.
ESSENTIAL DUTIES & RESPONSIBILITIES
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
Oversees and coordinates the activities of special programs such as cable television, intergovernmental relations, and automated systems and the like
Assists in the formulation and implementation of executive policies, initiatives, and budgetary matters; meets with department heads and other city staff; provides follow through action on initiatives; serves as liaison with assigned departments and agencies
Assists in overall strategic planning for the city; coordinates interdepartmental projects; provides analyses and options for program changes
Provides funding source research
Researches grant opportunities, acquires grant funds and manages awarded grants
Develops various information to assist the City Manager, Assistant City Manager, or departmental directors; provides analyses of budget and policy issues and explanatory materials; assists in presenting matters to the City Commission
Responds to inquiries and complaints from citizens; responds to media inquiries; prepares statements and informational materials for the media; coordinates ongoing public information programs; assists departments in the preparation and presentation of public information
Represents department heads, Assistant City Manager or City Manager's Office in meetings with various individuals and groups, including citizens, commission members, other governmental officials, representatives from various organizations and associations
Conducts analytical studies, organizational studies, and special research and other projects at the direction of the City Manager or Assistant City Manager; prepares a variety of correspondence and reports related to the work
Performs related work as required
DUTIES & RESPONSIBILITIES SPECIFIC TO THE ADMINISTRATIVE ANALYST I - ENVIRONMENTAL SERVICES DEPARTMENT (ESD)
Manages the work of the Public Services Assistant staff, including overseeing payroll and financial duties
Provides technical advice, coaching, guidance and mentoring to employees on safety initiatives and necessary changes in coordination with manager and assistant managers
Develops ESD specific policy and structure to supplement city policies and assists staff in compliance of policies
Researches and drafts requests for grants and other monetary assistance to support staff training and education, ESD strategic priorities, capital, and equipment needs at the Water Resource Recovery Facility
Assists Manager, Assistant Managers, and supervisors in annual budget submission
Serves as coordinator for participation in membership organizations, including development of event calendar, solicitation, and submission of abstracts for presentation to highlight achievements of the department, and maintain ESD’s leadership as the utility of the future
Assist Administrative Analyst II in team building, work culture and employee satisfaction/appreciation efforts
Researches and recommends participation in local, national, and global water industry associations and recognition programs. Assists staff in participating, and nominating department and staff for awards and recognition
Oversees departmental on-boarding and off-boarding process for employees
Advises supervisors in completion of on-boarding and ensures consistency amongst work groups
Maintains emergency notification lists and department organizational chart
Enrolls new employees in initial trainings, and schedules safety orientations.
Coordinates and compiles documents for commission meetings, including annual budget review, fiscal committee submissions, and special projects
Maintains and updates internal ESD SharePoint site
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Minimum Training and Experience
Required Education and Experience
Bachelor’s degree from an accredited college or university in Business, Public Administration, Government or a related field
--AND--
At least two (2) to four (4) years of progressively responsible related work experience
--OR--
Any equivalent combination of training, education, and experience that provides the required skills, knowledge and abilities
Required Licenses or Certifications
None
