Job Details

Administrative Assistant

• $41,776 - $55,984/ Year
• Full Benefits Package

Duties:

• Performs complex administrative duties and work assignments requiring extensive knowledge of the Court's rules, regulations, practices and procedures.
• Prepares and maintains a variety of documents, records, and statistical reports.
• Assigns work to clerical or other staff, monitors workflow, and coordinates office activities and projects.
• Handles highly confidential documents and information related to the Court's operations and personnel practices.
• Participates in the development of office procedures and recommends changes to increase the efficiency and effectiveness of operations; implements changes to policies and procedures.
• May engage in complicated contact with the general public.
• Coordinates communication activities and acts as a liaison with internal Court divisions, external agencies and organizations.
• Assists with new employee onboarding, screens interns and volunteers for the Court, and processes bi-weekly payroll.
• Collects data regarding union labor agreements, negotiations, letters of understanding, and grievances; prepares and distributes contract documents.
• Tracks departmental revenue and expenditure budgets. Participates in the preparation of annual budgets.
• Assists with the coordination of vendors and suppliers; clarifies billing problems.
• Provides courtroom coverage as directed.
• This description is intended to illustrate the type and level of work being performed by persons assigned to this job. It may not be a comprehensive list of all duties and responsibilities required by a person so classified.  

Education and Experience:

• Associate degree in business or a related field and two years of full-time clerical and administrative support experience; OR
• High school diploma and four years of full-time clerical and administrative support experience.
• Must have a minimum of one year of word processing and spreadsheet experience.

Special Requirements:

• May be required to obtain and maintain certification as a Certified Electronic Operator (CEO) or a Certified Electronic Recorder (CER) from the Michigan State Court Administrative Office.
• Must possess and maintain a valid motor vehicle operator’s license throughout the course of employment.
• Will be required to successfully pass a pre-employment physical, including drug testing, prior to employment.
• A background check will be performed, and employees will be fingerprinted.
• Subject to random alcohol and drug testing.     

Required Knowledge and Skills:

• Proficiency in word processing and spreadsheet software.
• Familiar with court operations, courtroom procedures, and agencies within the State of Michigan and/or Berrien County.
• Knowledge of strategic planning and organizational methods, budget preparation, and information technology.
• Experience with public relations and news media.
• Strong interpersonal skills and a demonstrated ability to communicate effectively orally and in writing.
• Able to be flexible and work well in a team situation.

Typing Requirement:

• Must have a minimum typing speed of 60 words per minute net.
• Please contact Personnel by phone or email to schedule a typing test if you have not taken one before with our office.
• We are unable to process and forward your application until you have taken and successfully passed the typing test at the net speed required for the position.