Salary:
$50,419.20 - $54,995.20 Annually
Location:
Saginaw, MI
Job Type:
Full Time
Department:
Department of Public Services
Division:
Fleet Management
Job Description:
Open to SEIU Salaried Members and the Public
SEIU Salaried members must apply within the first 14 days to be considered as in-house candidates. Applications received after 14 days will be considered with public applications.
Applications will be screened, and qualified candidates will be invited to a performance test and an oral interview. Candidates must score 70% or better on each component to advance.
This posting may close after 14 days.
Major Duties:
- Identify vehicle and equipment issues based on user-reported symptoms.
- Prepare repair orders, review maintenance records, and obtain necessary approvals.
- Schedule appointments, coordinating with the Foreman or Administrator.
- Coordinate vehicle pickups and deliveries with divisions.
- Research and verify warranty, service contract coverage, and recalls.
- Schedule preventative maintenance for vehicles and equipment.
- Use motor pool software to manage repair records, schedules, and generate reports.
- Review and close completed repair orders in specialized motor pool software.
- Maintain accurate vehicle and equipment records.
- Perform administrative tasks (e.g., screening calls, filing, data entry, ordering supplies).
- Prepare daily time and attendance records for fleet maintenance staff.
- Assist with budget preparation and monitoring; audit budgets and accounts.
- Coordinate the purchase and renewal of vehicle titles and license plates.
- Manage auctions and sales of surplus vehicles and equipment.
- Schedule meetings and prepare related materials, agendas, minutes, and presentations.
- Develop and update Standard Operating Procedures (SOPs) for motor pool operations.
- Pick up and deliver parts, supplies, and vehicles as needed.
- Collect data and generate reports for annual Key Performance Indicators (KPIs).
- Maintain insurance asset listings and fleet master records.
- Assist in drafting and submitting Council Communications.
- Prepare, process, and manage Fuelman reports and account details.
- Perform other related duties as required.
Job Requirements:
- Education: High School Diploma or GED required; Associate’s degree in Management, Business, Accounting, or related field preferred.
- Experience:
- 3 years of clerical or administrative experience required.
- 1 year in a customer service-related position required.
- Licenses: Valid State of Michigan Driver’s License (must be maintained).
- Skills & Abilities:
- Knowledge of vehicle systems, warranties, and maintenance schedules.
- Strong organizational, communication, and problem-solving skills.
- Ability to perform mathematical calculations.
- Familiarity with MSDS software for managing OSHA Safety Data Sheets.
- Proficiency in Microsoft Office Suite, Outlook, and motor pool software.
- Ability to establish and maintain effective working relationships.
Supplemental Information:
- Physical Requirements:
- Sedentary work requiring occasional exertion up to 25 pounds.
- Occasional walking, reaching, and handling small precise movements.
- Vision requirements: close and distance vision, depth perception, and color recognition.
- Vocal communication and hearing for instructions and information.
- Working Conditions:
- Occasional exposure to mechanical parts, weather conditions, and vibrations.
- Work in a loud environment (e.g., traffic or equipment noise).
- Occasional overtime when approved.
Benefits Package:
- Health Insurance: Blue Cross Blue Shield (low employee premium contributions).
- Dental and Vision Insurance: Premiums paid by the City.
- Retirement Plan: MERS Hybrid Retirement Plan (Defined Benefit and Contribution).
- Healthcare Savings Plan.
- Life Insurance.
- Paid Time Off: Up to 22 days in the first year.
- Holidays: 13 Paid Holidays.
- Disability Benefits: Long/Short Term Disability.
- Deferred Compensation: Voluntary 457 and Roth IRA.
- Tuition Reimbursement & Employee Assistance Program.
(Benefits are subject to collective bargaining agreements.)
Equal Opportunity Employer:
The City of Saginaw is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
The City of Saginaw is committed to hiring individuals who are authorized to work in the United States. All applicants must provide proof of their eligibility to work in the U.S. as required by federal law. The City of Saginaw will not sponsor visas for employment.
