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Positions Location: Lansing, MI
General Purpose of Job:
This position is responsible for the overall management of University of Michigan Health-Sparrow (UMH-Sparrow) contract review and tracking system, including, but not limited to preparing, examining, analyzing, amending, and otherwise processing contracts using defined templates. This position functions as an integral part of the Regional OGC team and job responsibilities include supporting contract review and other projects for the Region.
Essential Duties:
This job description is intended to cover the minimum essential duties assigned on a regular basis. Team Members may be asked to perform additional duties as assigned by their leader. Leadership has the right to alter or modify the duties of the position.
- Manage contracts within the Contract Lifecycle Management System or other system, including,
- Ensuring that there is a detailed and organized audit file for each contract which includes original contract, all correspondence, amendments, and corporate required documents.
- Develop and maintain expert-level proficiency in the Contract Lifecycle Management System or other system to manage contracts and to produce and effectively use reports based upon data elements captured in the CLM, including tracking approvals and termination dates.
- Audit data entered the Contract Lifecycle Management System or other system by other users.
- Educate users of the Contract Lifecycle Management System on how to properly upload contracts and enter data.
- Draft, review, edit, and negotiate contracts utilizing approved templates.
- Respond to questions regarding contracting process from business owners and conduct contract management training on an individual or group basis.
- Maintain contract management forms and educational materials, as applicable
- Compile frequently asked questions and maintain as a document on UMH-Sparrow intranet
- Complete ad-hoc special projects
- Identify, make recommendations for and implement approved process improvements in reporting analysis and system capabilities.
- Maintain a current knowledge base of department processes, protocols, and procedures, pursuing self-directed learning and continuing education opportunities, and participating on committees, task forces, and work groups as determined by management.
- Coordinate with board administrators and file corporate reports.
| General Requirements |
• None |
| Work Experience |
• See Education. • Paralegal and/or contract management experience in healthcare - preferred. |
| Education |
• Bachelor’s degree in Paralegal, Business, Management Information Systems, Computer Science, or comparable degree and a minimum of 5 years of paralegal and/or contract management experience; OR Associate Degree in Paralegal, Business, Management Information Systems, Computer Science, or comparable degree and a minimum of 7 years of paralegal and/or contract management experience. |
| Specialized Knowledge and Skills |
• Managing an electronic contract management system. • Customer or client service within a corporate environment. • Proficient in utilizing a personal computer and related software including Microsoft Office Suite, and LexisNexis or Westlaw legal research tools, and other office departmental specific software and internet. • Ability to work independently with minimal supervision while maintaining high level, quality work and output. • Ability to work in a fast-paced, dynamic, results-oriented team environment. • Proven track record of project completions on time and within budget or other constraints. • History of quality attention to detail. • High level of organizational skills and detail oriented. • Possesses excellent interpersonal, influencing and collaboration skills. Ability to present results/solutions to internal and external customers regardless of their level within their organization or discipline. • Ability to maintain confidentiality. • Experience with analyzing and identifying the strengths and weaknesses of options (such as software selection) and exercising critical thinking, problem solving, and judgment skills. • Knowledge of regulations relevant to healthcare operations - preferred. • Knowledge of Stark and Anti-kickback laws - preferred. |
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EEOC
Bachelor’s degree in Paralegal, Business, Management Information Systems, Computer Science, or comparable degree and a minimum of 5 years of paralegal and/or contract management experience; OR Associate Degree in Paralegal, Business, Management Information Systems, Computer Science, or comparable degree and a minimum of 7 years of paralegal and/or contract management experience.
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