Dematic Corp has an immediate need for an Administrative Assistant located in the Grand Rapids, MI office. The administrative assistant will provide a wide variety of administrative and staff support services for the VP of EHS and multiple leaders.
What we offer:
Career Development
We are here to support you for the entirety of your Dematic career. From a fast start of learning Dematic's history and foundational training to succeed in your role to leadership development programs, technical training and certifications, and Career Navigator to identify challenging new opportunities, our goal is to help you grow beyond your borders.
Competitive Compensation and Benefits
Our attractive and market competitive total rewards packages are designed to reward high performance and to assist in managing your personal and family needs. Dematic offers robust packages based on employment status and national requirements.
Pay Transparency
Dematic is committed to pay transparency. As such, Dematic will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, Dematic will still maintain confidentiality of your pay information. Employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Dematic, or (c) consistent with Dematic's legal duty to furnish information.
Global Opportunities
As a global company, our employees are exposed to different ideas and perspectives from around the world. We offer international assignments for qualified employees and wherever possible, we offer flexible working hours and modern workspace design.
Learn More Here: https://www.dematic.com/en-us/about/careers/what-we-offer/
Tasks and Qualifications:
Specific Responsibilities:
Act as the point of contact between the executives and internal colleagues.
Manages team meeting, collecting, and preparing information as required, including agendas, presentations, events, etc.
Manages complex scheduling for global leaders, including international travel (flights, hotels, transportation, meeting locations, etc.).
Schedules resources, such as calendar invites, meeting management, rooms and equipment.
Assists in the preparation of PowerPoint presentations in advance of North America and global meetings.
Handles complex documents, reporting, spreadsheets and required.
Takes on special projects as assigned.
Creates reports based analyzing and interpreting data.
Prepares, composes, and edits most complex memos, documents, and other correspondence.
Maintains confidentiality of all sensitive and proprietary information.
Key Responsibilities:
Performs all the standard and some specialized and complex aspects within area of specialization.
Applies documented rules, past practices, or instruction on an independent level.
Effectively identifies problems as they occur and takes appropriate steps to solve them in situations where the problem is difficult or complex.
Experience as an administrative assistant supporting executive level.
Proficient in Microsoft Office and prior experience with PowerPoint, Excel, and Word.
Strong organizational skills.
Strong written and verbal communication skills.
Ability to multi-task to meet tight deadlines.
Friendly and professional demeanor, able to interact with both internal and external customers.
Education:
High School Diploma or equivalent required. 1-2 years of vocation/technical training or an associate degree may be required. Specialized skill training/certification may be required.
Knowledge & Experience:
Demonstrates thorough/advanced knowledge of a specialty area and of tasks and responsibilities. Typically, 5-8 years of successful experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as presented above.
Direction of Others:
May provide general guidance to others and train lower-level employees.
Key Working Relationships:
Frequent inter-organizational and external contacts.
Some positions in the U.S. may require vaccination against COVID-19. Where legally permitted or required, offers for such roles are contingent on the candidate providing proof of full vaccination against COVID-19 (currently one dose of the Johnson & Johnson vaccine or two doses of the Pfizer or Moderna vaccine). Candidates with medical issues or religious beliefs or practices that prevent them from getting the vaccine may request an exemption from the vaccine requirement.
Equal Opportunity Employer–minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity
Please see job description for required skills.
