| Position Title: | Secretary Level 2 | |
| Location: | Big Rapids (Main Campus) | |
| Department: | 43200 - Academic Support Cntr | |
| Advertised Salary: | $16.69 Hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement | |
| FLSA: | Non-Exempt | |
| Temporary/Continuing: | Continuing | |
| Part-Time/Full-Time: | Full-Time | |
| Union Group: | Clerical-Technical Association (MEA-NEA) | |
| Term of Position: | 12 Month | |
| At Will/Just Cause: | Just Cause | |
| Summary of Position: | Provide basic, routine secretarial support by performing a combination of receptionist, bookkeeping and clerical duties.
The anticipated start date for this position is September of 2024. However, this is an estimated date. | |
| Position Type: | Staff | |
| Required Education: | Satisfactory completion of two years college or equivalent technical training or business/technical schooling.
The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of college education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education. | |
| Required Work Experience: | Two years full-time secretarial work experience to include bookkeeping, supervisory responsibility, and public contact. Two years part-time is equivalent to one year full-time. | |
| Required Licenses and Certifications: | | |
| Physical Demands: | - Office Environment
- Carrying
- Reaching
- Sitting
- Twisting
- Pulling/Pushing
- Repetitive movement
- Standing
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| Additional Education/Experiences to be Considered: | Proficient in the use of an electronic student records system.
Proficient in online scheduling systems (i.e. Navigate).
Proficient with software applications such as Microsoft Office (Word, Excel, PowerPoint, Access).
Bookkeeping skills and experience with Banner and Concur.
Experience with payroll software (i.e. Time Clock Plus).
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| Essential Duties/Responsibilities: | 1. Perform any/all duties as defined in the Secretary Level 1 position description.
2. Provide support to the Director of Tutoring and SLA.
3. Independently answer routine correspondence and draft non-routine correspondence for review and approval of supervisor.
4. Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures.
5. Research information as background for incoming and outgoing communications.
6. Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management.
7. Input, retrieve, download and output information utilizing a computer to access various software programs and systems.
8. Establish and maintain filling and record-keeping systems.
9. Interview, train, and direct student employees.
10. Coordinate special department functions and activities, meetings, conferences, workshops, seminars, retreats, by scheduling facilities, preparing agendas, and arranging for services and equipment.
11. Monitor department budgets.
12. Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.
13. Support, promote, and develop university student enrollment and retention initiatives.
14. Any other duties assigned within the position classification area. | |
| Marginal Duties/Responsibilities: | | |
| Skills and Abilities: | 1. Operate a variety of office machines and equipment such as computer, facsimile, multi-line telephone, copier, and calculator to include making minor adjustments (requires some mechanical aptitude).
2. Use computer software such as word processing, spreadsheets, and database.
3. Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.
4. Perform basic mathematical operations with accuracy.
5. Input, retrieve, download, merge and output information from software programs and systems.
6. Plan, organize and make sound judgments and decisions.
7. Communic
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