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Clinic Operations Manager

Job Code Number

245636809

Job Description

Position Title:

Clinic Operations Manager

Location:

Big Rapids (Main Campus)

Department:

36000 - Optometry Deans Office

Advertised Salary:

$55,000-$66,000 Salary commensurate with education, experiences, and other requirements. Comprehensive benefit package (health care, vacation, etc.)

FLSA:

Exempt

Temporary/Continuing:

Continuing

Part-Time/Full-Time:

Full-Time

Union Group:

N/A

Term of Position:

12 Month

At Will/Just Cause:

Just Cause

Summary of Position:

Supervise and coordinate the day-to-day operations of the Clinic, including supervision of staff. Collaborate with Assistant Dean for Clinical Education to develop clinic schedules, marketing plans, clinic policies and procedures, and to complete other duties as assigned.

The anticipated start date of this position is April 2024. However, this is an estimated date and can be revised if needed.

Position Type:

Staff

Required Education:

Bachelor’s degree in Business or Health Administration or related field.

Required Work Experience:

Five years office supervisory responsibility in an complex office setting with extensive customer service.

Required Licenses and Certifications:

Physical Demands:

Office Environment

Additional Education/Experiences to be Considered:

MBA, MPH, MHA, O.D. and/or experience with healthcare software systems and project implementation of these systems is desired.

Essential Duties/Responsibilities:

Develop, implement and coordinate the operational activities of the University Eye Center, providing orientation and training for interns, faculty and staff.

Direct clinic activities, coordinating and directing the flow of work and service, with management of clinic administrative support and clerical staff being the primary function of the position.

Interview, select, train, direct, evaluate, and discipline clinic staff.

Create and maintain a supportive and professional relationship to include providers, administrative staff, faculty, students and clerical members.

Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, requirements, practices and procedures of the University Eye Center, the College, and the University.

Initiate and compose correspondence requiring an understanding of the unit’s activities, policies and procedures.

HIPAA Privacy Officer and responsibilities of compliance.

Coordinate activities with other departments, colleges, divisions and outside sources.

Monitor regulatory compliance.

Independently research, evaluate, adjust, or purge a variety of important data, documents, etc.

Perform budgetary analysis and monitor daily financial activities of the clinic.

Develop, review, analyze and modify the clinic budget; prepare financial reports.

Maintain quality assurance and quality improvement initiatives.

Coordinate emergency clinical changes due to illness, etc.

Propose and/or initiate improved procedures and practices in the clinic to better serve both the educational (students) and the patient care needs.

Carry out supervisory responsibilities in accordance with University policies and applicable laws.

Collaborate with the Assistant Dean of Clinical Education/Associate Dean/Dean

Reports directly to the Assistant Dean of Clinical Education.

Responsible for maintaining the confidentiality of designated information.

Responsible for training and supervision of clinic administrative support and clerical staff.

Responsible for event planning/coordination (e.g., frame shows, SINE)

Assist staff with duties as needed.

Demonstrate an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.

Any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:

Represent the University Eye Center at various conferences and meetings.

Serve on College and University committees.

Skills and Abilities:

Develop office procedures as indicated, utilizing proper grammar, sp

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Job Summary

Organization

Ferris State University

Location

Big Rapids, MI 49307

Job Code Number

245636809

Positions Available

Expiration Date

10/11/2024

O*NET Code

11-9111.00

O*NET Occupation

Medical and Health Services Managers

Pay Range

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