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Secretary Level 3

Job Code Number

245405388

Job Description

Position Title:

Secretary Level 3

Location:

Big Rapids (Main Campus)

Department:

62102 - Housing and Residence Life

Advertised Salary:

$19.05/hr hourly rate pursuant to the FSU and CTA/MEA-NEA Agreement

FLSA:

Non-Exempt

Temporary/Continuing:

Continuing

Part-Time/Full-Time:

Full-Time

Union Group:

Clerical-Technical Association (MEA-NEA)

Term of Position:

12 Month

At Will/Just Cause:

Just Cause

Summary of Position:

Provide responsible, independent secretarial support requiring independent interpretation of the policies and procedures of a major unit related work areas.

Position Type:

Staff

Required Education:

Satisfactory completion of three years college or equivalent.

The requirements listed are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of works experience equals one year of education.

Required Work Experience:

Two years full-time secretarial work experience to include advanced bookkeeping, office supervisory responsibility, and public contact where tact and diplomacy are required.

Required Licenses and Certifications:

Physical Demands:

Office Environment
Bending
Carrying
Sitting

Additional Education/Experiences to be Considered:

Essential Duties/Responsibilities:

Perform any/all duties as defined in Secretary, Levels I and II position descriptions.

Coordinate intra-unit operations, procedures and activities with other secretarial/clerical personnel to maintain consistency in the application of policies and procedures.

Answer inquiries from a variety of internal and external sources, and provide explanation and interpretation of the policies, practices and procedures of a large department and/or major division.

Review and interpret incoming mail and assemble files and other related materials to facilitate response by supervisor.

Initiate correspondence requiring and understanding of the unit’s activities, policies and procedures.

Collect and tabulate complex data from a variety of sources.

Monitor budget and maintain related records and reports for a major division.

Produce correspondence, reports and other documents utilizing a computer to access various software programs and systems.

Input, retrieve, download, merge and output information utilizing a computer to access various software programs and systems.

Regularly deal with sensitive and confidential matters.

Abstract information from books, professional journals, reports and other source documents.

Train and direct lower level non-bargaining clerical employees.

Carry out supervisory responsibilities in accordance with University policies and applicable laws.

Maintain the confidentiality of designated information.

Reports to immediate supervisor.

Demonstrates an understanding of diversity, equity, and inclusion, especially in working relationships with students, faculty, staff and community members.

Support, promote, and develop University student enrollment and retention initiatives.

Perform any other duties assigned within the position classification area.

Marginal Duties/Responsibilities:

Review, revise and/or develop brochures, announcements, etc. for special events.

Provide back-up assistance for other clerical positions.

Attend meetings and conferences in absence of supervisor.

Skills and Abilities:

Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations.

Input, retrieve, download, merge and output information from software programs and systems.

Interpret student problems and direct students to the proper resource.

Operate a variety of office machines and equipment such as computer, facsimile, dictation equipment, multi-line telephone, copier, and calculator, to include making minor adjustments (requires some mechanical aptitude).

Perform bas

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Job Summary

Organization

Ferris State University

Location

Big Rapids, MI 49307

Job Code Number

245405388

Positions Available

Expiration Date

10/13/2024

O*NET Code

43-6014.00

O*NET Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Pay Range

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Secretary Level 3

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