Under the supervision of the Clerical Services Supervisor – Circuit Court, performs more complex functions of a Deputy Clerk. Serves as courtroom clerk. Draws, swears, and takes verdicts of juries. Performs complex functions of the office. Determines acceptability of new filings and accessibility of court records. Performs case history and case file management tasks. Receipts fees. Coordinates information between stakeholders. Schedules hearings. Supports specialty court programs. Responsible for bond information maintenance. Regularly performs all of the duties of a Deputy Circuit Court Clerk.
Essential Functions
1. Regularly performs all duties of the Deputy Circuit Court Clerk as required.
2. Serves as courtroom clerk and attends arraignments, and other matters as assigned. Records court actions on courtnotes. Creates orders, notices, proofs, commitments, judgments of sentence, bench warrants, as a result of or to drive court action. Draws and swears in juries for trial, keeps records on panels for payment, strikes empaneled jurors and swears in alternates, takes and records jury verdicts, and provides related assistance to the Court.
3. Performs the more complex functions of the office. Coordinates expedient processing of urgent matters so that appropriate Court action can be taken.
4.Coordinates communications and information with and between offices/divisions within the Court and other County or non-County entities. Responds to inquiries. Provides information on court procedures, researches case activity for internal and external stakeholders, and directs people to the proper court, individual or office.
5. Assesses requests to enter judgment liens that encumber the real property rights of judgment debtors. Enters judgment liens or rejects judgment lien requests.
6. Assesses requests for writs of garnishment to seize monies. Enters writs or rejects requests as appropriate.
7. Reviews cases to determine if a Michigan Secretary of State abstract for licensing sanctions should be transmitted, prepares and transmits abstracts. Researches cases to resolve errors in abstracting.
8. Processes incoming and outgoing changes of venues, case transfers, and removals to other courts. Prepares and sends court records or copies thereof. Compares case history and docket entries with the pleadings and other filings.
9. Conducts record searches and compiles and releases data from records in response to inquiries. Ensures proper transmission of accurate criminal history data to appropriate entities. Regularly reviews data inputs and reports of others.
10. Upon deputization by the Ingham County Clerk, prepares and issues conformed copies, true copies, certified copies, and attested copies of court records.
11. Monitors progression of cases to ensure the Court does not exceed day counting guidelines. Gathers, maintains, and reports statistical information for preparation of quarterly and year end reports submitted to SCAO.
12. Schedules judicial hearings and other events as assigned. Appears on record and provides reports on the case. Dismisses cases due to lack of service. Assesses cases to determine whether they should be placed on a no progress call and notifies the Court and other stakeholders accordingly.
13. Leads training of new or current employees in all duties. Adapts trainings and creates/revises training documents/manuals to remain in alignment with changing laws, court rules, and policies.
14. Performs court clerk functions as they relate to Circuit Court specialty court programs. Engages with District Courts and other stakeholders to resolve issues and ensure timely case progression.
15. Performs duties related to bonds.
16. Performs a variety of related general office functions. Prepares mailings for transmission.
Other Functions:
• Performs other duties as assigned.
• Must adhere to confidentiality standards
• During a public health emergency, the employee may be required to perform duties similar to but not limited to those in their job description
• Must adhere to departmental standards in regard to confidentiality and other privacy issues.
(The above statements are intended to describe the general nature and level of work being performed by people assigned this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.)
Employment Qualifications
Education: An Associate’s Degree in paralegal studies, legal studies, criminal justice or a related field or advanced training such as that acquired in the first two or three years of college/university, technical school, or business school.
Experience: More than three years of progressively more responsible or expansive experience in a court clerk, court, law firm, or related field is required.
Other Requirements:
Must be able to be commissioned and serve as a Notary Public.
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.
Requirements and Working Conditions
Working Conditions
This position works in an indoor environment.
This position is exposed to individuals in crisis.
Physical Requirements
- This position requires the ability to sit, stand, walk, twist, bend, stoop/crouch, squat, kneel, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers.
- This position performs medium work requiring the ability to exert between 20-50 pounds of force in the physical requirements above.
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.
UAW H
October 2021
