REQUIRED SKILLS:
* Schedule appointments and meetings, maintains the director's calendar and assure all required information is prepared for scheduled appointments and meetings.
* Types, edits, and proofreads general correspondence including memos, letters, Excel spreadsheets, e-mails, corporate forms, and presentations.
* Provides complete support for meeting preparation and attendance including preparing meeting agendas and distribution, ordering food and supplies, taking meeting minutes, arranging schedules, reserving conference rooms and equipment, setting up equipment, and coordinating travel arrangements.
* Handles timesheet distribution and documents requiring director approval.
* Copies, faxes, mails, distributes department documents and materials, and orders office supplies. Maintains a departmental office supply inventory. Coordinate machine repairs.
* Assist in the preparation of annual administrative budgets. Tracks and monitors expenses throughout the year.
* Tracks equipment in department including changes, upgrades, etc.
* High school diploma or GED certificate required.
* Secretarial or business courses preferred.
* Associates degree preferred.
* Three (3) years of experience in administrative/secretarial capability required.
* Excellent verbal and written communication & grammar skills including the ability to develop outlines, prepare repots, and compose business letters from outlines and notes required.
* Excellent telephone etiquette required.
* Typing speed of 45 wpm with 95% accuracy required. Verified via testing.
* Intermediate knowledge of Microsoft Word, Excel, and PowerPoint required. Verified via testing.
* Excellent interpersonal skills including the ability to interact with internal and external customers and all levels of the organization required.
* Excellent organizational skills with the ability to handle multiple projects and timelines required
* Ability to type correspondence in an accurate manner required.
* Proven ability to handle and maintain confidential information required.
* Possess qualities of integrity, sound judgment, and initiative required.
* Knowledge of Access and Visio preferred.
* Other duties as assigned.
