Job Details

PERFORMANCE RESPONSIBILITIES:

1. Ensure the ISD Administration Office front desk is covered at all times, in cooperation with other office assistants.
2. Serve as the ISD "Director of First Impressions: which includes assisting parents, visitors, and staff in a professional manner in person and on the phone.
3. Assist with maintaining a safe and secure environment in the ISD Administration Office, including closely monitoring the front doors.
4. Change voice mail greetings for holidays, office closing, staff meetings, and summer hours.
5. Coordinate the ISD room reservation system in a timely and accurate manner.  This includes ensuring room reservations are reviewed/approved, room needs are met, and the annual "common meetings" process is complete.
6. Provide assistance with mailings and special projects for Special Education Supervisors, Monitor, ancillary staff and early childhood staff as needed.
7. Create, update, and maintain spreadsheets, letters, and other documents for Special Education Supervisors and Department Chairs.
8. Provide monthly reports to the Special Education Supervisors and Monitor as requested.
9. Scan and upload documents into Illuminate in a timely manner, ensuring signature pages are included.
10. Provide list of student caseloads and deadlines to ancillary staff and local districts as needed.
11. Process Social Security request and Family Support Subsidy requests.
12. Process Release of Information (ROI) and Medical Verification student forms for ancillary staff.
13. Provide CTE staff with copies of IEPs for students with disabilities who are enrolled in CTE programs.
14. Verify dates are correct for initial REEDS and input dates into Illuminate to help determine timeliness of IEPs.
15. Manage spreadsheets for Early Childhood Special Education.
16. Prepare "10-day no-contact" dates and letters in coordination with Early Childhood ancillary staff, including follow-up and exiting students from Powerschool as needed.
17. Manage staff log-ins and staff group in the E-DECA software program.
18. Assist and back-up other ISD office assistants as needed.
19. Perform other duties as assigned by St. Joseph County ISD Administration.