The purpose of the Capital Asset Specialist position is to coordinate and monitor public housing construction and rehabilitation projects to ensure compliance with construction documents, work schedules, cost estimates, and U.S. Department of Housing and Urban Development and DHC regulations and standards. Work is performed under the general managerial direction of the Capital Asset Manager.
Essential Job Functions
• Monitor construction projects to ensure that procedures, materials, equipment and systems comply with approved project plans, specifications and samples, owner standards and quality.
• Provide documentation of construction progress to include shop drawings, manpower, schedules, delays, changes, payments, and other events affecting the project.
• Maintain liaison with DHC property managers and/or private management companies, residents, contractors, project managers, and consultants during construction to resolve field problems, and to maintain project schedule and budget; attend pre-bid conferences.
• Oversee Capital Fund Procurement, review procurement actions, monitor budget and obligate and expend funds.
• Ensure compliance with DHC standards.
• Coordinate communications within DHC for all project-related service interruptions to access utilities and traffic to minimize conflicts and avoid construction delays.
• Interpret blueprints and specifications for contractors to ensure compliance with construction plans and specifications and obtain additional information from the project architect when necessary; recommend changes to documents for ease of construction.
• Maintain liaison with contractor, architect and owner to discuss modifications and adequate solutions to project problems; monitor and document change orders from initiation to completion of construction and payment.
• Perform and monitor procurement actions to ensure compliance with DHC’s procurement policy and to secure necessary professional service and construction contracts.
• Perform routine facility inspections at all DHC properties to assess the condition of major systems and the overall condition of units/buildings.
• Perform technical review and recommend approval of payment to contractors for quantities of materials received or used and work completed during specific periods.
• Review contracts and coordinate change orders and contract modifications.
• Prepare daily reports of project activities and other reports and analyses setting forth progress, adverse trends and appropriate recommendations and conclusions.
• Perform Davis-Bacon labor standards payroll submission monitoring and review employee field interviews.
• Coordinate and assist with final inspections of equipment and systems.
• Review projects at end of warranty period for non-compliance items.
• Perform quality assurance reviews of units (PHAS indicators).
• Maintain up-to-date knowledge of federal, state, local laws and standards, and HUD regulations regarding public housing.
• Respond to emergency maintenance requests.
• Attending construction program meetings.
• Create bid documents which may include scopes of work, specifications, drawings, estimates.
Required Knowledge, Skills, and Abilities
• Knowledge of architectural, engineering and construction contract processes, provisions and procedures.
• Knowledge of HUD and other Federal, State, and local policies, procedures, and regulations related to procurement; design, construction; environmental issues, Federal, State, and local building codes and guidelines.
• Knowledge of key building systems of multi-family and single-family structures.
• Knowledge of construction software, i.e., estimating, project management, and scheduling software.
• Ability to layout, oversee, and coordinate public housing projects.
• Ability to effectively discuss, confer, and negotiate with contractors.
• Ability to analyze proposed contract modifications and make appropriate related decisions.
• Ability to establish and maintain effective working relationships with private management companies, contractors, government officials, staff, residents, and the general public.
• Knowledge of the principles and practices of project design, construction management, and procurement.
• Ability to communicate verbally with groups and individuals to explain technical issues (e.g. relating to design, construction, and procurement) clearly and effectively.
• Ability to communicate in writing regarding technical issues (e.g. relating to design, construction, and procurement) clearly and effectively.
• Ability to establish effective working relationships with colleagues, officials, contractors, and development partners in order to accomplish departmental goals and complete projects.
• Ability to prepare and analyze design specifications, statements of work, or project proposals, draw conclusions, and formulate recommendations.
• Ability to plan, organize, coordinate routine work and special projects, and manage multiple priorities in order to accomplish tasks in accordance with established requirements.
• Ability to use sound judgment in order to make decisions or recommendations in accordance with standard industry practice and/or Federal, State, Local, or DHC guidelines and regulations, where they exist.
• Ability to use standard office productivity software germane to construction related activities to maintain records, analyze data, and develop reports.
Other Requirements
The incumbent must hold a valid state driver’s license; be insurable; pass Federal, State, and local criminal investigation clearances, and pass a drug screening test administered by the Commission or its designated provider. Incumbent must be willing to work traditional and non-traditional or weekend hours as required. Incumbents may be required to acquire additional specialized training that is not typical to the general public or industry professionals.
Minimum Qualifications (Education/Experience)
Candidate must have a Bachelor’s Degree or Associate Degree with applicable work experience. Higher Education in Project Management, Construction Management, Engineering, Business Administration, or related fields is preferred. Work experience demonstrating responsible and productive history in construction or affordable housing will be considered in lieu of bachelor’s degree.
